President's Update/News

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President's Update

April 5, 2025

Taking action
Tracey Guthrie, MD
President

Dear AADPRT Members,

I always find it so invigorating to be with you all at the Annual Meeting!  I hope you felt the same energy and connection that I did. I thank our 2025 Program Chair Chi-chi Cagande for creating such a wonderful meeting!
 
In our Regional Caucus meetings during our annual gathering, we asked you to consider how state and federal decisions impact your programs. Overwhelmingly, members expressed concerns about funding reductions or potential reductions, including proposed cuts to Medicaid, SAMHSA, and restrictions on NIH funding. You raised concerns for marginalized groups, worries about our International Medical Graduates and visa holders, a lack of access to care for trans patients, and attacks on Diversity, Equity, and Inclusion. Even as I write this update, my home institution, Brown University, like many others, faces the risk of losing critical research funding necessary to continue our work. These are indeed challenging times.  

Members noted potential actions we could take as an organization, including supporting one another, advocating (and providing more information on how to advocate), partnering with other organizations, and staying true to our mission.  

That is precisely what we are going to do. We are positioned to do this work because of the work of many before me.  

1. Advocacy. We will seek ways to inform you how we advocate as an organization and seek to create access to advocacy training, education, and opportunities for you.
2. Collaboration. We need to stick together. We will seek ways to collaborate with our partner organizations and form new alliances to support our mission of better meeting the nation’s mental healthcare needs.
3. Equity.  My presidential year will focus on continuing the good work on equity that we began several years ago—ensuring we enact inclusive policies for all.

We will also begin preparing for the upcoming changes in ACGME Common Program Requirements and continue working toward competency-based medical education and EPAs. The AADPRT CBME Implementation Task Force will be charged with stewarding the next steps in implementing the CBME Task Force recommendations and will give a progress report at each Executive Council Meeting. Julie Sadhu, MD, and Emily Bray, DO, will lead the CBME Implementation Task Force. The AADPRT Child and Adolescent Psychiatry EPA Sub-Task Force, led by Julie Sadhu, MD, will collaborate with AACAP to develop end-of-fellowship training EPAs for child and adolescent psychiatry.

I want to thank my Presidential Appointees Taiwo Babatope, Ana Ozdoba, and Paul Rosenfeld for agreeing to assist me in the coming year. I look forward to their sage advice as we navigate the year ahead.

It is a tremendous honor to be your president.

Onward,
Tracey
 

President's Update

December 5, 2024

Significant leadership changes enhance organizational equity | Updates on signaling and strategic goals
John Q. Young, MD, MPP, PhD
President

Dear AADPRT,

I hope recruitment is proceeding well. It is exciting to engage with our future colleagues. Recruitment is also an intense process compressed into a short few months. Hang in there! In the Spring, Recruitment Committee Chair Dr. Lia Thomas along with the committee will facilitate a debrief of the gains/losses associated with the increased number of signals (from 5 to 10) and other changes we might want to advocate for.

As you know, AADPRT has three strategic goals this year: AI, CBME, and organizational equity. The AI and CBME Task Forces and related content will be featured prominently at our Annual Meeting. We are making good progress on those fronts.

We also have continued our efforts to advance organizational equity. In a July newsletter, we reviewed our recent history (the external consultation by Dr. Kenneth Hardy and the subsequent commitments made by AADPRT leadership) and summarized recent changes that support transparency, fairness, and representation of our diverse backgrounds and experiences.  These changes included:

• adding members-at-large and representatives from our JEDI and IMG Committees to the Nominating Committee – the committee that each year chooses the program chair-elect who then proceeds through the various leadership roles including president;
• expanding dramatically the number of members who serve on the Abstract Selection Committee – the committee that selects which workshops and posters will be presented at our Annual Meeting. The process now ensures that each abstract is reviewed by at least five, ideally eight, members; reviewers use a rubric that incorporates the published selection criteria; abstracts with first-time presenters and multiple programs are prioritized; and reviewer feedback is provided to the submitters.
• creating an Organizational Equity Committee (OEC). The committee was charged with identify and recommending ways to increase diversity, openness, fairness, transparency, equity, and inclusion within our organization.

This is all good. A more detailed summary of recent changes can be found here.

We also have some new, important changes to share that resulted from the September Executive Council Meeting. We made several decisions regarding how leaders are selected. This is the culmination of 3+ years of collaboration between the OEC chaired by Dr. Ana Ozdoba, the Steering Committee, and the Executive Council.

The changes seek to make leadership selection processes more transparent, equitable, and representative. Taken together, these changes are far reaching and hopefully will reduce barriers to serving in leadership roles, better capture different voices, and invigorate us as an organization.

Key changes are summarized below after a summary of current state.

Leadership Track Current State
Currently, this track is 7 years. The Nominating Committee chooses a person each spring who then occupies the following roles for one year each in the following order: program chair-elect, program chair, secretary, president-elect, president, past-president, and past, past-president. See more details.

Steering Committee Current State
The Steering Committee (SC) consists of each leadership track role, the treasurer and, more recently, the chair of the Regional Representatives Committee. To date, the treasurer has been appointed by the president-elect with up to two one-year extensions. Last year, in order to add a voice to the leadership track that is not on the program chair/president trajectory, we added the chair of the Regional Representatives Committee, who serves on SC for three years.

Leadership Track and Steering Committee Changes
Change #1: There is concern that the length of the leadership trajectory may cause folks to not apply. To shorten the trajectory from 7 to 6 years, the past past-president role will be optional. If the past-president elects to continue for a seventh year, this person will be a non-voting, ex-officio member of SC who will be given projects at the discretion of the president.

Change #2: To make the process of selecting the treasurer more transparent and equitable, we have decided to combine the secretary and treasurer roles. This has three advantages: 1) each member of the leadership trajectory will occupy the treasurer role for one year helping to broaden the understanding of the finances among the leaders; 2) any PD/APD AADPRT member can nominate themselves via an open-call to membership; and 3) the change removes the choice from a single person (president-elect) with no selection criteria and places this with Nominating Committee, a group that includes current leaders and members-at-large and will use transparent selection criteria.

Change #3: To make SC more representative, we decided to add a new member. This will be the member-at-large position, which will be open to all PD/APD AADPRT members who are currently not on EC, have never been on SC, and have been an AADPRT member for at least three years. This will be a two-year term and the Nominating Committee will select this person using selection criteria visible to all.

Taken together, this provides three different paths to serve on SC: leadership trajectory (program chair-elect through past, past-president), chair of the Regional Representatives Committee, and member-at-large. This will make SC more representative. Moreover, the selection process will be more transparent and fairer. Selection criteria and rubrics will be used for all positions and decisions will be made by a representative body, the Nominating Committee.

AADPRT Liaisons - Changes
There are a number of leadership roles that function as liaisons to allied organizations. For example, we have AADPRT liaisons to Academic Psychiatry, OPDA, CFAS and other groups. In the past, the president or president-elect would unilaterally hand-select liaisons. Now there will be an open call to membership for liaison nominations with published selection criteria, process, and rubric. This opens
opportunities to all members. The president, president-elect, and past-president will together make the final selections.

Additional Changes
Finally, EC voted to make changes to several additional processes for committee/caucus membership and leadership, including:

• Members of Award Subcommittees: Each year, there will be an open call to all members to nominate themselves to one of the award subcommittee members. This opens up membership to all members in a transparent way.
• Committee/Caucus Chairs: Chairs of all committees and caucuses will be open to all members of the relevant committee/caucus and then chosen by the outgoing chair and president-elect using a rubric and abiding by a defined selection process. For all of these various positions, we have posted on our website the process, selection criteria, and rubric.

Conclusion
We will review these at the Annual Meeting. Some of these changes will require a membership vote to modify the by-laws. These are significant changes that address in meaningful ways many of the concerns that have been raised in recent years. We believe these changes, while not perfect, are good and move us forward as an organization. Please reach out to me or any other member of SC with questions or concerns.

ACGME Response to AADPRT's Letter RE: ACGME Survey

August 19, 2024

Read ACGME response
AADPRT letter to ACGME

President's Update

July 26, 2024

3 of 3:  Working toward organizational equity
John Q. Young, MD, MPP, PhD
President

Dear Colleagues – I hope onboarding and orientation of your new interns went well and you are enjoying your summer.

As you know, I have three foci for my year as president: AI, CBME, and organizational equity. In earlier newsletters, I have announced the creation of two task forces, one focused on the future of CBME in psychiatric education and the other on the role of AI in psychiatric education. The recommendations and findings of both task forces will be highlighted at our 2025 Annual Meeting and will inform dedicated and specialized training for our members at our Annual Meeting and beyond.

My third goal is to continue to advance our efforts around organizational equity. Several years ago, AADPRT engaged Dr. Kenneth Hardy to assess AADPRT’s strengths and weaknesses with respect to equity, diversity and inclusion. Dr. Hardy prepared a report with recommendations. The Steering Committee (SC) and Executive Council (EC) endorsed the findings and developed a plan. The report and AADPRT’s plan can be found in the VTO (login on dashboard, choose “VTO”, type “Hardy” in search field, click “search”, see first document).

AADPRT formed the Organizational Equity Committee (OEC) to both support, and hold AADPRT accountable to, the necessary work. Dr. Ana Ozdoba has been a remarkable inaugural chair. Since then, we have made a number of changes as an organization and made substantial progress in addressing Dr. Hardy’s findings. You can view a relatively complete list here. These changes include:

• The Nominating Committee to select the program chair-elect (with progression to president) was made more representative and diverse by adding a representative of both the JEDI and IMG Committees as well as a general member randomly selected from an open call to physician members. Additionally, a rubric was developed to formalize the review process. Finally, documents to explain the selection process as well as the related job duties of the Steering Committee members were produced and posted to the website here.
• The abstract selection process (workshops and posters) for the Annual Meeting was revised. All AADPRT physician members may now participate on the Abstract Review Committee with no cap on the number of members. Additionally, the abstract system was overhauled so reviewers are blinded (submitter and program information hidden) and each abstract is now reviewed by 5 or more committee members via a rubric and subsequently provided with feedback. These changes have increased diversity, the number of first-time presenters, the number of programs represented, and decreased bias in the process.
• AADPRT arranged for Dr. Hardy to conduct more than a dozen three-hour intensive trainings on anti-racism since March 2022. These workshops occurred at, and in-between, our Annual Meetings with more than 280 AADPRT members participating.
• AADPRT changed the process for membership selection for all award sub-committees. Now, an open call is made to all members with no limit on the number of members with the goal of as much regional representation as possible on each sub-committee.
• AADPRT has standardized how chairs are chosen for committees and caucuses. An open call for nomination goes to all committee/caucus members and then the president-elect chooses in collaboration with the outgoing chair.
• The Regional Representatives Committee Chair was added to SC as a voting member (three- year term).
• The JEDI Committee, in collaboration with EC, created the Iverson Bell, Jr., MD Fellowship Award to promote the growth of outstanding URiM psychiatrists.
• The JEDI Committee initiated a sibling-sibship program in which 20 programs now participate.

​​​​​​​While these changes are meaningful and will no doubt advance equity, there is much more to learn and do. One key task is to develop a process by which we have accurate data on the demographic composition of our organization. Toward that end, you all noticed that we changed the membership application to include questions about race, ethnicity, gender and other important aspects of our identities. This will help us have a better understanding of who we are and to what extent we are meeting the needs of the organization’s members.

We have additional goals for this next year which the SC and EC will pursue in partnership with OEC. These goals include:

• Changing the selection process for the AADPRT representatives to OPDA and CFAS. Going forward, there will be an open call for nominations to all physician members. To be decided is what group makes the selection (e.g., SC, EC, etc.).
• Re-review all leadership (committee/caucus chairs, program chair, treasurer and representatives to other organizations) and abstract selection processes to ensure we have optimized transparency, fairness in selection, and representation. Each process should include online posting of the selection criteria and rubric to be used for evaluation and, where possible, open call to membership.
• Examine the leadership track. This includes consideration of several ideas: shortening of the leadership track (currently 7 years), changing the secretary role to a 3-year role nominated from general membership, and/or adding a new role such as virtual program chair to oversee the programming in-between meetings.
• Better understand and address, where possible, the barriers that prevent some members from engaging in AADPRT.
• Enhance how we mentor future leaders in AADPRT.

This work is not easy. Yet, our ability to advance equity in our training programs and field requires that we ‘walk our talk.' We know that our efforts are imperfect. We will continue to redouble them.

​​​​​​​President's Update

May 24, 2024

CBME, equity and AI - AADPRT in motion
John Q. Young, MD, MPP, PhD
President

Dear Members:

For my year as president, I have three particular foci:  equity, CBME, and AI.  Earlier in the spring, I wrote about the Task Force on the Future of CBME in Psychiatric Education.  Erick Hung and Jackie Hobbs are co-chairs.  This work is underway and will help position AADPRT so we can better advance CBME and be prepared for the expected ACGME process for major revisions to our program requirements.

Another important goal is to help us make sense of the rapid changes in AI.  There are dramatic advances being made in AI and the related technologies that have the potential to dramatically disrupt and change medical education.  In all of this, there are positive opportunities as well as uncertainties and even threats.

To help us navigate these developments, I have created a task force for AI in psychiatric education.  David Ross will chair.  Ronke Babalola, one of my presidential appointees to the EC, will serve as the liaison between the task force and EC.  

The task force will prepare a report for EC/SC that accomplishes the following:

1. Defines core terminology relating to modern methods in artificial intelligence (e.g. machine learning, natural language processing, large language models);
2. Describes the potential applications for AI in medical education (e.g. classroom uses, simulation, assessment, administrative tasks).
3. Describes potential risks of AI in medical education (e.g. threats to academic integrity, inaccuracies). 
4. Offers recommendations for how programs can effectively navigate this space.

As if not more importantly, the task force will also design and compile a set of educational tools that will help make these topics accessible for program directors and will lead a presidential symposium at the 2025 AADPRT Annual Meeting.

I want to thank Erick, Jackie, David, and Ronke for their efforts in both of these areas.

President's Update

March 28, 2024

AADPRT prepares for future with newly created task force
John Q. Young, MD, MPP, PhD
President

Dear Members:

It was so good to see many of you at the Annual Meeting! Over the past several months, I have been seeking input on what my priorities should be as president this year. I have settled on three:

1. Support our efforts to advance equity within AADPRT
2. Position AADPRT and program directors in the best possible place to implement CBME and engage with the ACGME when it undertakes major revisions to our program requirements in 2026
3. Help the membership and organization appreciated the opportunities and threats related to AI in education

In this update, I will highlight one of these priorities. Over the past two years, AADPRT's Task Force on the Future of Psychiatric Education identified key curricular content areas that should be addressed if we are to better prepare our residents for the needs of our patients and the roles they will play in emerging care models. This Task Force presented at the 2023 AADPRT Annual Meeting's Presidential Symposium and has collated their findings into a report and manuscript, which we hope will be published fairly soon. The Task Force ended its work officially in February.

To build on the work of this prior task force, I have created the AADPRT Task Force on CBME in Psychiatric Education.  Erick Hung and Jackie Hobbs will co-chair and will be joined by Colin Stewart, Donna Sudak, Peter Ureste, and Art Walaszek.

I have given the Task Force the following charge:  to prepare a report for AADPRT'S Steering Committee and Executive Council and prepare a presentation for the AADPRT 2025 Annual Meeting that addresses the following:

1. Briefly define CBME, including its origins, historical context, seminal articles, and primacy in internal medical education reform.  
2. Identify key features of CBME in 2024, including emerging and innovating GME models in the United States.
3. Describe the implications of these features for psychiatry training programs, including potential impacts on curriculum, assessment, precision education, faculty development, and program resource needs.
4. Provide recommendations on the priorities and guiding principles that should inform the ACGME major revisions of the psychiatry program requirements.

I want to thank Erick and Jackie for agreeing to chair this Task Force and Colin, Donna, Peter, and Art for agreeing to serve on it.  If you have any questions about, or input for, the Task Force, please reach out to any of the task force members or myself.

President's Update

JANUARY 25, 2024

Where should we go next?
Randy Welton, MD
President

Have you ever wondered how AADPRT chooses sites for its annual meetings? Would it surprise you to learn that it is a complicated years-long process? Over the last decade the leadership team has used a number of guideposts to make that important decision. Some of these are based on feedback from AADPRT members while others are based on common sense and experience. 

• We meet in early March to work around the NRMP Match schedule and the various other yearly demands made on residency programs. Since that is still winter in many parts of the country, we look for a location in a warmer environment to minimize the challenges of traveling to the host city and getting around once we arrive. 

• We seek out a city that folks can get to with relative ease. It would be ideal if the city had a major airport nearby (I am looking at you Atlanta and Dallas), but even if it is not itself an airline hub, it should be easily accessible from a hub so that most members will have no more than one connecting flight.  

• When looking for the “just right facility” we balance several needs.

• We need facilities that are large enough to house us. This is becoming increasingly problematic as the organization grows. The facility must have enough hotel rooms for nearly 1000 of us. We would prefer that all members have the option of staying at the principal site as separating us into different properties makes it harder to feel that we are truly united at the conference.
• The site also needs to have enough quality conference facilities for all of our workshops, committee meetings, plenaries, social functions etc.
• We are trying to avoid standalone conference/convention centers. If possible, we are looking for hotels that have sufficient capacity for our educational and social activities. We could start looking for medium-size convention centers with nearby hotels, but forcing members to walk from their hotel to the conference makes it less convenient, less safe, and decreases the opportunities for the networking which is such a valuable aspect of AADPRT.

• We like to give our members experiences engaging with different parts of the country and different aspects of US culture. We have psychiatry residencies scattered across the country. Having the AADPRT annual meeting come to town allows different AADPRT members to show off the unique charms of their locale. 

• We try to keep the cost affordable for the organization and for the members. For the last 10+ years we have had contracts with Hilton properties because they have been reasonably priced and helpful when we have faced challenges. During the search process every other year, we explore multiple hotel brands and locations to ensure the most favorable contract for the organization. 

Obviously, these factors greatly limit locations that can accommodate us.

Once we have narrowed it down, there are site visits and lengthy legal negotiations to ensure that the selected venues are sufficient for the educational and social needs of the AADPRT community and of its individual members. To lock in the best places at reasonable prices we have to sign a contract years in advance. The last few years have been tough on the hotel industry as the pandemic and decreases in tourism cut into their margins. Because of that they have raised the cost of cancelling conferences. The closer you get to the conference, the more expensive the cancellation. Cancelling within 6 months of a conference used to cost $400,000 - $500,000 and now easily surpasses $1 million. 

As you can see it is a complicated process with numerous moving parts. We cannot guarantee that every location will be in your Top 5 American Cities list, but you can rest assured that it was not chosen randomly and next year it will definitely be at another location. As I type that I need to confess that New Orleans, San Diego and Austin do happen to be on my Top 5 American Cities list and AADPRT’s annual meetings introduced me to all of them.

President's Update

December 21, 2023

A changing role for psychiatrists
Randy Welton, MD
President

Traditionally, psychiatrists have been trained to evaluate and manage patients via private, one-on-one interactions where the psychiatrist takes the time and resources necessary to evaluate the biological, medical, psychological, social, and cultural factors that have impacted the patient in front of them. Using that information they make a diagnosis which then directs treatment to alleviate suffering and/or enhance functioning. But what do you do when there are not enough psychiatrists and there are too many patients?

A disaster can be defined as an event that overwhelms a community’s infrastructure. When a community is hit by a medical disaster, there are too many ill and injured people to be treated using traditional models. More flexible approaches must be developed. Psychological First Aid (PFA) was created to manage the mental health consequences of disasters. PFA emphasizes the importance of mental health workers, including psychiatrists, engaging with the entire community, focusing on physical as well as psychological safety, educating the community about effective coping strategies, linking individuals with support services, uncovering immediate needs, and matching interventions to the individual’s level of need. That intervention is not always a one-on-one interaction with a physician since not everyone experiencing a crisis needs extensive or extended physician support.

The United States is experiencing a mental health crisis. Ohio, where I live and practice, reported a 353% increase in the demand for behavioral health treatment between 2013 and 2019, and that was before COVID. The demand in your state may have grown more or less than that, but I am quite certain it has been growing. We are simultaneously entering a phase when massive numbers of psychiatrists will be retiring. In 2021, the AAMC estimated that 62% of psychiatrists were above the age of 55. Although the NRMP reports a doubling of psychiatry residencies and psychiatry residency training slots over the last 15 years, it will not be enough to keep up with the losses. The Health Resources and Services Administration estimates that in 2036 the United States will have 7,000 fewer general psychiatrists than it did in 2021. In light of the increasing demand by 2036, we will have less than half of the psychiatrists we need. We will have a gap of 38,000 psychiatrists.

The discrepancy between demand and available resources will overwhelm current systems and approaches to mental health care. Psychiatrists will need to demonstrate leadership and flexibility in our approach to an evolving mental health care landscape. Psychiatric educators will need to train future psychiatrists to start thinking about meeting the needs of the entire population rather than just the patients who are lucky enough, or wealthy enough, to find their way into our offices. No one solution will correct this problem. We need to train more psychiatrists, but we also need a growing emphasis on social determinants of health to retard the increasing demand. We may need to consider new, emerging treatment modalities (e.g. AI augmented care). We may need to embrace novel strategies for providing care such as relying more heavily on community or peer-based support systems or offering levels of care that differ based on the patient’s level of need. The task may appear daunting, but neglecting to address it will ensure that someone other than psychiatrists will dictate the new way forward. We should

take the lead in generating a new role for psychiatrists in meeting the mental health needs of our communities during a time of extended crisis. Some of the possible solutions will be discussed at the Presidential Symposium at the AADPRT meeting. Let’s start talking about this issue.

President's Update

October 26, 2023

Making the most of Annual Meeting 2024
Randy Welton, MD
President

It is fun to have fun, but you have to know how. – C. Hat

I have been attending the AADPRT Annual Meeting for two decades -- it remains my favorite professional meeting. I have learned how to do my job better, I have been caught up in the excitement and enthusiasm of the meeting, and I have made very good friends. But I have also made it a point to have fun at the meetings. I take having fun very seriously. I am going to share with you some of my secrets for keeping the AADPRT Annual Meeting fun.

Broaden your idea of fun -- the more options you have for having fun, the greater the chance you will be successful.  

• Learning how to do your job more efficiently and effectively is fun. Attend the plenaries.  Look for workshops that address areas where you or your program need to grow and develop. Plan on trying out new approaches when you return home.
• Spending time with friends is fun. Get in touch with your posse (aka pals, crew, compadres, buddies) well before the meeting starts and make firm plans to meet up in Austin.
• Meeting new people is fun. Attend networking dinners. Introduce yourself to the people sitting by you in the plenaries. Look for unfamiliar faces and go up and talk.
• Trying new restaurants is fun - https://www.austincityguide.com/best-restaurants-in-austin
• Live music is super fun. Austin is a great place for live music in small venues. Try out some of the clubs on 6th Street and Rainey Street. Austin bills itself as the “Live Music Capital of the World”.  Now New Orleans, Memphis, Nashville, Galway, and Dublin may not agree with that, but it is undoubtedly a superb place for hearing some great bands.  
• Dancing is unbelievably fun. I know that many people are intimidated by the thought of dancing in public, but being in a group of strangers and friends (+/- inebriation) and jumping around to music has always been a part of human civilization. Google “The Importance of Dancing Like an Idiot” and have a read. Austin has lots of places to dance. You can look for the place that is right for you - https://www.austintexas.org/things-to-do/nightlife/dancing-through-austin/

Work at having fun – do your homework. Come prepared with a list of places you would like to explore after the conference day is done. Look into the local restaurants, shops, bars, museums, nightclubs, dance halls, and even the Congress Bridge at sunset -- that is if you think seeing over a million bats take off over your head is cool. Spontaneity is great, but I find that spontaneity is even more enjoyable with an undergirding of research and preparation.

Allow yourself to have fun – Running a residency program comes with myriad pressures and responsibilities. There are a lot of people who depend on you. There are unbelievable demands on your time. There is always more work that you can do. Those are all true, but sometimes you can best help others by first taking care of yourself. Let your week in Austin be a time when you take care of yourself. Give yourself permission to unwind. Find someone who has similar interests or tastes and go hang out. Go where people are having fun, and when you see the fun starting, don’t go back to your room and catch up on emails. Jump in and give it a try. Learn to have fun at AADPRT!

President's Update

September 28, 2023

Privacy and medical student information
Randy Welton, MD
President

So we have all heard of the Health Insurance Portability and Accountability Act of 1996
(HIPAA), but have you heard of 1974’s Family Educational Rights and Privacy Act (FERPA)?
Whereas HIPAA protects the privacy of patients, FERPA protects the privacy of students,
including medical students. Those of us who work in medical schools and work with medical
students need to learn about the protections offered by FERPA and the additional requirements
from the National Residency Match Program (NRMP) that protect student/applicant information.
If your medical school receives funds from the federal government, FERPA probably applies.
FERPA protection commences as soon as children start attending school, but when students
reach 18 or leave high school, control of their information passes from the parents to the student.
Although there are numerous provisions, the one that typically applies to us involves protections
against disclosing, without student permission, personal information to outside interests. In
general, we must protect information such as student grades as well as reports of student conduct
and performance. When students apply for a transfer or further training (like residency training),
they agree to let their school forward information that would have otherwise been protected. This
information includes their grades, leaves of absences, and the Medical Student Performance
Evaluation (Dean’s letter) which summarizes their time in medical school, but the organizations
receiving that information need to ensure that the information stays secure and confidential.
More information about FERPA can be found here.

Once we receive this protected information regarding student applicants through the Electronic
Residency Application Service (ERAS) another set of rules kick in. These are the guidelines for
confidentiality found in the NRMP Match Agreements. Although we can obviously use the
information contained in ERAS internally to decide who to invite for interviews and will include
that information when we decide how to evaluate and rank applicants, that information needs to
stay within your organization. E-mails to fellow training directors or discussions about the
information contained in specific, identifiable applications are forbidden. This includes
information such as who has applied to your program, who has signaled your program, who has
not signaled your program, or how you have rated/ranked applicants. That information must be
kept confidential.

I know there are a few of you who are asking, “Or what?”. What is the penalty for disclosing
this protected information?

If a college, including a college of medicine, violates FERPA it may result in an order to compel
compliance, the immediate withholding of federal funds, and the loss of eligibility for future
federal funds. If a third party, such as a residency program, has received protected information
and failed to keep it private, FERPA has a potential consequence for you as well. Third-parties
who release protected information might be deemed ineligible to receive similar information for
at least five 5 years (https://studentprivacy.ed.gov/ferpa#0.1_se34.1.99_167). That will put a
definite crimp in your recruitment plans. And don’t forget that the NRMP will want to have a
word with you. Releasing ERAS information in an unauthorized manner is a Match violation
and may imperil your programs participation in future matches. Read more

So don’t risk it. Keep your program safe by safeguarding the personal information entrusted to
you by applicants.

 

President's Update

August 25, 2023

Organizational Equity Committee (OEC)
Ana Ozdoba, MD (guest contributor)
Chair, OEC

In the Spring of 2021, AADPRT contracted with the Eikenberg Institute for Relationships to conduct a Race, Equity, and Inclusion Organizational Assessment. The assessment helped AADPRT identify and address bias and discriminatory policies and procedures. One of the recommendations from the report was to create an Organizational Equity Committee (OEC) which occurred in 2022.

 

The OEC’s responsibility has been to identify ways to increase diversity, openness, fairness, transparency, equity, and inclusion within AADPRT and to forward these recommendations to AADPRT's Executive Council (EC) and Steering Committee (SC). The OEC convened for the first time in the summer of 2022 and has 12 members who meet quarterly. The focus of the OEC has been to:

• Provide recommendations for a more transparent and equitable process for selecting leaders in the organization (e.g., committee chairs, caucus chairs, and regional representatives).
• Re-evaluate the seven-year leadership track to become more equitable and inclusive of diverse representation
• Review policies, procedures, and bylaws to ensure their alignment with our mission of diversity, equity, and inclusion
• Gather feedback directly from the membership about how to increase equitable opportunities within AADPRT

Thus far, the committee has encouraged increased transparency in the organization and has worked with the EC/SC to implement structural changes to improve equity. Below are some examples of the OEC’s recommendations:

• Encouraged committees to evaluate their process for including new members;
• Encouraged increasing diversity among all committees.
• Recommendations were made on how to choose committee chairs based on organizational involvement, particularly on that committee, instead of a "tapping system."
• Encouraged sharing committee goals with AADPRT members. 
• Leaders were asked to consider who was represented on the committees and to identify who attended the annual meeting. They were then encouraged to identify persons not represented on their committees and to work to change that. 
• Recommendations were made to improve bi-directional communication between leadership and membership using Regional Representatives not only to bring information to regional caucus members but also to gather their concerns to be shared with leadership.
• For the annual meeting, OEC recommended editing the member registration form to collect relevant demographic information, allowing the committee to better gauge who our association is representing and better understand who is, and is not, attending the annual meeting. 
• Recommendations were made on changing the leadership track to presidency and sharing more openly how leaders are selected. The changes were meant to make it easier for any member to become a leader in the organization.
• Recommendations were made to encourage leaders of committees to involve and mentor new members to present at the annual meeting.  
• Recommendations were made to share news of committees throughout the year, not just at the annual meeting to involve members who can't attend the annual meeting.
• Recommendations were made to reach out to Department Chairs to encourage them to support Program and Associate Program Directors’ attendance at the AADPRT annual meeting as well as involvement in AADPRT committee work and educational opportunities throughout the year. 

Focus Groups were held at the 2023 AADPRT Annual Meeting, where OEC gathered feedback directly from members about what the organization could do to continue to work towards a more equitable association. Areas to prioritize included: 

• New members- welcome them to the organization making them aware of opportunities within the organization with the hopes of increasing their engagement and involvement. 
• Annual Meeting- add welcome events to help new attendees meet new people and learn how to best use their time at the annual meeting.
• Committee Work- seek new channels for sharing committee/task force membership opportunities, allow for self-nominations and make clear how committee members and leaders are selected.

Our committee looks forward to continuing its work as a consulting committee for AADPRT. If you want to join our committee, please email me, at aozdoba@montefiore.org.

President's Update

July 27, 2023

The Supreme Court ruling
Randy Welton, MD
President

There has been conversation among AADPRT members regarding the Supreme Court’s decision on race conscious admission practices and its potential impact on psychiatry residency training. The Supreme Court’s ruling prohibits colleges and universities from giving special consideration to applicants solely based on race. AADPRT had signed onto AAMC’s amicus brief supporting the University of North Carolina’s and Harvard University’s admission policies which considered race among other factors in their admissions of applicants.  These policies were deemed unacceptable by the Supreme Court.

The AAMC expressed “deep disappointment” with the decision while  the APA espoused concerns that the decision might impede efforts to attain health equity. ACGME’s response, which focused more tightly on the training of residents, stated that their policies “do not require race-based affirmative action to achieve diversity and this decision does not require programs and institutions to change their resident selection practices.” ACGME also does not predict that this will impact the ability of Sponsoring Institutions and programs to “ …(1) strive to eliminate discrimination and bias in the recruitment, selection, evaluation, and retention of residents/fellows and faculty members; (2) identify and nurture appropriate role models for residents/fellows; (3) establish and maintain fair and equitable learning environments; (4) support pathway programs that encourage greater diversity of the profession; and, (5) hold themselves accountable for the specific health care needs of their patient communities.” 

Program directors, faculty, staff, and residents will have differing and potentially intense personal responses to these discussions, but as an organization, our primary focus is the impact on recruiting psychiatry residents. While the Supreme Court decision prohibits the use of race as a distinct assessment category, it explicitly states that “nothing prohibits universities from considering an applicant’s discussion of how race affected the applicant’s life, so long as that discussion is concretely tied to a quality of character or unique ability that the particular applicant can contribute to the university.” They encouraged universities to make their choices based on the “challenges bested, skills built, or lessons learned” by the applicants.

The Supreme Court’s decision directs us toward employing individual, holistic assessments of our applicants. With every applicant we can and should consider their performance and accomplishments in the light of the advantages they have received, the opportunities they have been granted, and the obstacles they have faced, whether those experiences are unique to them as individuals or arise from their being members of their family, community, or race.  With this lens, we can continue to evaluate their potential to contribute to the welfare of their patients and the field of psychiatry.

President's Update

May 25, 2023

The next public health emergency
Randy Welton, MD
President

Three years ago, the United States, and the rest of the world, declared a public health emergency because of the novel pathogen, COVID-19. It was a pivotal event in our personal and professional lives similar to, for those of us who are old enough to remember, how society changed on 9/11. The pandemic caused us to re-examine, and within a few weeks, fundamentally change how we select residents, train residents, and treat patients.  We had almost no warning about COVID-19, but there is another public health emergency that will be striking the United States that we know is coming – a shortage of psychiatrists.

The Health Resources and Services Administration (HRSA) projects that, under their most favorable scenario, by 2035 the United States will have only 57% of the psychiatrists necessary to meet the mental health needs of the nation. If we make some reasonable assumptions such as a further reduction of barriers to receiving mental health care and an increasing need for psychiatrists, we might have as few as 43% of the required general (adult) psychiatrists. That is an insurmountable shortage of over 14,000 general psychiatrists. The picture for child and adolescent psychiatrists is nearly as bleak with the United States having only 53% of what we will need. Please take a moment to imagine that. Every place that has or needs two psychiatrists will have only one. This is not covering for someone while they are on vacation. This is not advertising for a vacant position you fully expect to fill. There is no one coming back, and there will be no one to hire. That scenario will occur within the next 12 years. We need to start thinking about how that emergency will change the training of residents and treating of patients.

How will this nationwide shortage impact training? Will we want to focus more on training residents to manage population health needs rather than the needs of the single patient in front of them?  Will we shift to more flexible, competency-based training approaches? How can we better train the primary care providers who are already managing the majority of patients with depression and anxiety?

Can we expect the professional activities of psychiatrists to remain unchanged in the face of these shortages? Perhaps psychiatrists will be used more to triage and supervise rather than provide direct mental health care. We could be called upon to evaluate the patient and then determine which patients can be managed by primary care, which by advance practice mental health providers, and which need the elevated skillset of a psychiatrist. And speaking of advance practice mental health providers (APMHPs) (such as psychiatric nurse practitioners and psychiatric physician assistants), how will we train the next generation of psychiatrists to work collaboratively with APMHPs?  Should psychiatrists be involved in the training of APMHPs?  And more controversially, how involved should APMHPs be in the training of psychiatrists?  This is especially important as HRSA predicts that staffing levels for APMHPs will be at or above 100% by 2035.  In fact, sometime during 2032 the number of psychiatric nurse practitioners will surpass the number of adult psychiatrists.  What will that do to public perception and the reality of mental health care in this nation?

A public health emergency is coming.  What should we do?   

President's Update

April 27, 2023

Growing comfortable as a leader
Randy Welton, MD
President

"Leadership is the art of getting someone else to do something you want done because he wants to do it." —General Dwight D. Eisenhower

Excelling as a Program Director (PD) requires mastery of numerous skillsets. You need to be an administrator, an educator, a coach, and a disciplinarian. One aspect that is often forgotten is the need for you to be a leader. Very few PDs are ever trained to be a leader who challenges, develops, and inspires their team. Sometimes those skills are learned through experience. Too often they are never learned resulting in frustration with the position and an early abandonment of what could have been a rewarding career.  

Developing as a leader involves administration and education, coaching and disciplining, but perhaps above all it demands that we become a role model. The best leaders lead from the front and say follow my example.    

Program Directors do not need to be the most renowned clinicians, but they should always be striving to be life-long learners.  Program Directors do not need to be prize winning lecturers, but they should be engaged in deliberate efforts to make themselves and their entire program more efficient and effective at conveying knowledge to the next generation of psychiatrists.

Leaders need to have integrity, honesty, and trustworthiness. Their dealings with others should be characterized by respect and fairness. The leaders’ values should be apparent. People may disagree with decisions leaders make, but they should understand the beliefs and thought process that led to the decision. Everyone associated with the PD should automatically, and correctly, assume that they are continually working for the benefit of the residency program and the welfare of their residents.        

Leaders create an environment in which their team will thrive and grow. They set realistic goals and have reasonable expectations. They give their team the resources and support they need and then get out of the way and let them do their job. Program Directors, who are good leaders, will spend a considerable amount of time getting to know the interests and strengths of their team members, praising their successes, and helping them when they struggle.       

Good leaders think ahead and are proactive.  They anticipate obstacles and potential problems and prepare for them in advance.  Although, PDs cannot predict everything that is in store for them, they should have a good feel for the annual rhythm of a residency program and be vigilant for potential difficulties to come.  

Leaders strive to embody the qualities they want their team to emulate. Program Directors should model the habits they would like to see in their residents. If the PD wants residents to be thorough and prompt in their documentation, then the PD’s notes should set that example. If residents should be responsive and respectful to others, then the PD should respond quickly and politely to the requests they receive and should be diligent in meeting deadlines. Program Directors should not often settle for “barely good enough”.  They should always strive to do a better job. They should ask themselves what can and should be done differently, make the necessary changes, assess what happens, and learn lessons from what they observe.  The residency’s success in creating accomplished psychiatrists and their graduates’ success as future leaders in psychiatry are in part a reflection of how successfully the PD assumed the mantle of leadership.
 

March 30, 2023

Don’t be afraid of the Scholarly Activities Requirements
Randy Welton, MD
President

As a Program Director, you need to ensure that your faculty are producing a steady flow of scholarship. Many Program Directors find this a daunting requirement. How do I get faculty members to take their first tentative steps into the world of scholarly activities?

The requirements for faculty scholarly activity are found in ACGME Program Requirements for Graduate Medical Education in Psychiatry section IV.D.2. They list seven domains of scholarship but require programs to have activities within only three of those domains. Some domains are extremely time and resource intensive (e.g., research in basic science, peer-reviewed grants), but many others are probably already happening in your program. Are faculty members working with residents on quality improvement and/or patient safety initiatives? That ticks a box. Are faculty modifying the curriculum or developing tools to assess resident performance? Another box is checked. Did any of your faculty present at AADPRT (an educational organization)? That’s another domain. Have any of your faculty co-authored a paper, case report, or book chapter with a resident? If any one of them has, then your program has another domain under its belt. Faculty members also need to disseminate their scholarly activity. This can be a peer-reviewed publication, but Section IV.D.2.b lists 13 other categories of activities that can help meet the requirement. These include giving Grand Rounds, leading workshops, serving on a professional committee, or being a reviewer for a journal. The goal is to have a mix of these diverse activities. 

The Background and Intent section of IV.D.2 clarifies that ACGME’s goal is to create an “environment of inquiry” that encourages a “scholarly approach to patient care”. When your program is being evaluated, the Review Committee “…will evaluate the dissemination of scholarship for the program as a whole, not for individual faculty members, for a five-year interval…with the goal of assessing the effectiveness of the creation of such an environment…”  They are looking at the culture you are creating. A year or two with relatively limited scholarship is not going to sink the program. AADPRT’s ACGME Liaison Committee recently met with ACGME representatives to discuss this requirement, and they reiterated the points I have made. There needs to be scholarship within the program, but not everyone has to be constantly publishing or presenting at national meetings. They reassured us that very few programs get cited for a lack of scholarly activity, and when they are cited, the Review Committee is not looking to close the program.  Rather they are looking for a plan to increase scholarship among the faculty.

Want a good resource on the Virtual Training Office (VTO) to enhance scholarly activity within your program? Go the VTO, type in “scholarly” and you will see numerous resources including a 2022 presentation on Meeting the ACGME scholarly requirements if you are from a non-research organization by Drs. Batsel-Thomas, Crapanzano, Dennis, Graham, and Hunsinger.  They review several strategies including an example of “parlaying” your existing scholarly activities. A new course was created (curricular development). Pre- and post-course questionnaires were turned into a research project. The research results were turned into a poster and a publication. That is four scholarly activities stemming from one idea. They highlighted the benefits of regular faculty meetings to encourage scholarship and of partnering with the local statisticians. Programs can also informally partner with other residency programs. Each Grand Rounds given at your institution by one of your faculty can be given as a Grand Rounds at your partnering program the next year. Their faculty will similarly be presenting their work at your site. Faculty members will be regularly creating and disseminating didactic educational activities, and opportunities for collaboration among faculty members from both institutions will naturally arise. You will have converted excellent clinician / educators into legitimate scholars and partly met your requirements for scholarly activities.

Congratulations and good luck,
Randy
 

President's Update

January 26, 2023

Envisioning a new way forward... for training
Sallie DeGolia, MD, MPH
President

Envisioning a New Way Forward:  There couldn’t be a more fitting theme for our upcoming 2023 Annual Meeting as it relates to reconceptualizing residency training. Please join the President’s Symposium on March 4 from 10:30am-12:00pm for Turning Curriculum and Assessment Upside Down: The Future of Psychiatry Residency Training.

Mental health needs in this country are greater than ever while the shortage of providers is at crisis proportions – particularly among the subspecialties. As our nation becomes increasingly Non-White (and older) with BIPOC communities experiencing ongoing mental health care inequities, the demographics of our care providers remain relatively stable, and few providers are available for those communities most in need. 

Despite the increasing mental health needs in the context of demographic shifts and provider shortages, our training programs’ structures have remained relatively unchanged for years.  While curricular demands have expanded, we also manage stresses within our system by developing wellness and coaching programs and innovative mentorship programs. And we try to balance the need to meet specific requirements while allowing self-directed resident pursuits.

Since I left residency over 25 years ago, our program continues to train our residents in roughly the traditional clinical manner with two years inpatient and two years outpatient in the context of a hospital system that has remained fairly inflexible.  Despite this, societal needs, population demographics, and post-residency practice trends have changed significantly. 

One of my first initiatives as President was to develop a taskforce to figure out what a graduate from our programs should be able to do to meet our public mental health needs within the next 20 years. The Curriculum and Assessment Review Taskforce led by Jackie Hobbs and her taskforce members has been working hard to understand how to re-envision training to produce the kind of psychiatrist that can meet these diverse needs. 

At the Presidential Symposium, the Taskforce will bring us up to date on what they have been doing. John Young will provide an overview of how we design an assessment program that simultaneously promotes development of self-regulated learners while also supporting trustworthy summative decisions.  And finally, the Taskforce will lead our membership through an interactive presentation seeking member input on principles they have developed.  Finally, the symposium will wrap up with a panel to field questions from the audience.

It is no easy feat to develop a more relevant curriculum that our diverse set of programs across the nation can integrate to prepare the next generation of psychiatrists to address our population’s mental health needs.  Please join us at the Presidential Symposium as our Curriculum and Assessment Taskforce guides us into Envisioning a New Way Forward! 
 

President's Update

November 18, 2022

Academic Psychiatry: This is YOUR journal!
Sallie DeGolia, MD, MPH
President

How many of you have submitted articles to Academic Psychiatry? Maybe you have mentored a trainee who wrote for the journal or reviewed a submission?  Or perhaps you were inspired by an article to create a new educational intervention in your residency program? Or maybe you simply read the journal cover to cover bimonthly. My guess is just about every one of you has experienced Academic Psychiatry. But what I’m not so sure about is whether you all realize that Academic Psychiatry is YOUR journal… 

For those of you new to AADPRT or simply not familiar, ADDPRT is one of 4 parent organizations who “own” Academic Psychiatry.   Along with the other 3 parent organizations (ADMSEP, AACDP and AAP), we invest a baseline amount each year with an additional amount based on the size of each parent organization to cover the cost of the journal’s office.  AADPRT is the invests the most given that we are the largest parent organization. Each organization identifies a representative to sit on the Academic Psychiatry Governance Committee along with the Editor in Chief and the two deputy editors.  Based on our Bylaws, the AADPRT Governance Committee representative must be an AADPRT past president.  Our representative of 10 years has been Sheldon Benjamin.  Shel has been an amazing advocate on behalf of AADPRT in representing our interests while promoting the health of the journal.  Shel will be stepping down and welcoming Donna Sudak as our new AADPRT Governance Committee representative in 2023. We can’t be more grateful for the thoughtfulness and fierce commitment Shel has demonstrated on behalf of AADPRT over these many years.  Thank you, Shel!

Founded in 1977 as The Journal of Psychiatric Education and renamed as Academic Psychiatry in 1989, our journal fills an important role by featuring scholarly work on innovative education, academic leadership, and advocacy in psychiatry and behavioral sciences.  The journal aims to stimulate evidence-based advances in education and training, leadership and administration, career and professional development, ethics and professionalism, as well as health and well-being.  It is the only journal that focuses specifically on education and related academic missions in psychiatry!  

Starting off with only 2 editions per year, the journal has expanded to 6 per year. Since 1989, it has had 5 editors-in-chief:  Jonathan Borus (1989-1995), Samuel Keith (1995-2001), Paul Mohl (2001-2002), Laura Roberts (2002-2019), and currently AADPRT member and past president, Adam Brenner (2019-present).  As a result of incredibly strong journal leadership, the journal has increased its visibility and international standing through incorporation into the National Library of Medicine’s electronic database (MEDLINE) in 2001, initiated a Web-based version in 1989, moved to bimonthly publishing in 2005 thanks to the support and commitment of its then-publisher, American Psychiatric Publishing, and now has a wider distribution thanks to our-now publisher, Springers’ institutional packaging.  As of 2021, Academic Psychiatry boasts an impact factor of 2.385 and 432,841 full text article downloads.

This year, the Journal’s 10-year contract with Springer is coming to an end. It has submitted RFPs for a publisher to be identified in early Winter-Spring of 2023. To ease fund flows and protect the Journal and parent organizations from liability issues, it is also in the process of establishing an LLC. 

So other than staying abreast of important cutting-edge educational topics, how does your journal serve you?  Dating back to editor-in-chiefs’ Jonathan Borus and William Sledge, the journal has had a strong mentorship component.  The editorial team has sought to improve the “quality of writing by requiring reviewers to serve as editorial educators. Reviews were designed to be educational exercises, instructing writers on how to systematically produce better manuscripts, from grammatical style to substantial modifications of form and content.” (1).  The current editorial team at the journal, including Adam Brenner (Editor in Chief) and Deputy Editors Rashi Aggarwal (AADPRT Program Chair-Elect), Richard Balon (AADPRT member), Eugene Beresin (AADPRT member and Past President), John Coverdale (AADPRT member), Anthony Guerrero, Alan Louie, and Mary Morreale, consider themselves as educators in academic writing and seeks to help all of us become better writers and educational researchers.  They are also always looking for new reviewers, and, as an AADPRT member, you are indeed qualified!

Another way the journal has sought to help us is by offering workshops on writing, editing, reviewing, and mentorship topics at the annual meetings of the sponsoring organizations.  As of 2020, the journal developed a Trainee Editorial Fellowship directed by Rashi Aggarwal (Deputy Editor and AADPRT’s Program Chair-elect) which offers psychiatry residents and fellows with demonstrated interest in education, and leadership to expand their skills in scholarly publication.  This one-year, unfunded fellowship provides an opportunity to learn about and participate in the peer review and editing process for an academic medical journal.  Although the most current due date was October 15, 2022, please refer to https://www.springer.com/journal/40596/updates/23353764 for more information about this Fellowship.  

Furthermore, journal editors attend major education and psychiatry conferences each year, not only to solicit new manuscript submissions from speakers and psychiatry society leaders, but to be accessible to partner members.  Adam Brenner, the Editor-in -Chief hosts open office hours twice a year for anyone in the sponsoring societies (that is us!) to discuss potential manuscript submissions and to encourage parent organizations to consider special collections of topics that are of particular interest to our members.  

Finally, the journal has published several resources for readers and prospective authors and a couple of helpful articles include “How to Review a Manuscript:  A ‘Down-to-Earth’ Approach” (2), “Writing the Methods” (3) and, most recently, “The Art and Science of Peer Review” (4).

You may have noticed that from time-to-time the journal publishes special editions on key topics to promote research and foster a comprehensive understanding of the topic areas.  Historically, one or more AADPRT members have served as special guest editors. For example, Ann Schwartz for COVID-19 and Psychiatry Education, Bob Rohrbaugh and Sandra Dejong for the DEI collection, and Erica Shoemaker for New Paradigms for Child and Adolescent Psychiatry Training.  The most recent upcoming special collection of papers is on the role of psychiatric education in addressing mass shootings and preventing violence.  Deputy Editor Anthony Guerrero, MD and Guest Editor Tai-An Miao, Ph.D. lead this collection.

So, look for Adam Brenner and the deputy editors at Academic Psychiatry's table in the exhibit area at the 2023 AADPRT Annual Meeting! 

For more information about YOUR Academic Psychiatry journal, please refer to https://www.springer.com/journal/40596.   Please consider not only submitting your work to Academic Psychiatry, but joining the ranks of Academic Psychiatry reviewers.  You can do this with a junior faculty member or a resident to mentor them in the process. You may also want to pitch a special edition topic to be considered by the editorial team.  Remember, this is YOUR journal, and it is there to serve you!

1. Roberts LW et al. In celebration of the history of academic psychiatry. Academic Psychiatry 37:6,            2013.
2. Roberts LW, Coverdale J, Edenharder K, et al. How to Review a Manuscript:  A ‘Down-to-Earth’                   Approach. Acad Psychiatry 28:81-87, 2004
3. Coverdale J, Roberts LW, Louie A, et al: Writing the Methods.  Acad Psychiatry 30:361-364, 2006
4. Aggarwal R, et al: The Art and Science of Peer Review.  Acad Psychiatry 46: 151–156, 2022

President's Update

September 30, 2022

Fall focus
Sallie DeGolia, MD, MPH
President

Say goodbye to the sultry days of summer as we speed into yet another frenzied period of recruitment! I would like to share a few updates.

As the hundreds of applications inundate our computers, we have the hopeful experience of navigating the ERAS Supplemental App/Signaling to help us through this process.  We look forward to seeing if this new addition will ease the process of reviewing applications by helping us identify more accurately (and perhaps more efficiently?) that applicant who might fit well into our programs.  Our Recruitment Committee has worked hard to keep us well-informed about the process as well as provide guidelines for yet another year of virtual interviews.  This year, we have added the option of “blinded,” in person “second looks.”  To further clarify this process, I am sharing our latest updated Recruitment Guidelines.

In a Spring Newsletter, I wrote about how AADPRT planned to address the new ACGME protected time directive that went into effect July 1, 2022.  In addition to the useful Burnout Protected Time Resources you’ll find in our Virtual Training Office (VTO) (including AADPRT statements about PD burnout, and Talking Points to help us negotiate with our departmental leaders around protected time), AADPRT sent a strong letter to ACGME urging them to reconsider their protected time minimums. This letter was co-signed by nine other organizations including the AACAP, AACDP, CMELL and three sister organizations from Neurology, Family Practice and Emergency Medicine.  Despite our efforts, ACGME responded by informing us that, at this time, they would not be revising their guidelines. However, they encourage us to participate in the 2025 Shaping GME where ACGME will review psychiatric training requirements.  We are eager to participate in this process and should be well-prepared to do so! Our newly configured Curriculum and Assessment Review Taskforce chaired by Jackie Hobbs is in the early phases of defining what a psychiatrist should look like on graduation based on patient and population mental health needs in 20-30 years. It is then tasked to reconfigure training to produce psychiatrists who can more effectively address these needs. We look forward to the Taskforce’s process and encourage interested folks to participate.

Finally, the Program Committee looks forward to reviewing the 99 workshops and 45 posters submitted this year for our first-in-person-since-COVID Annual Meeting in San Diego. A huge THANK YOU goes out to this 20-member Committee representing all regions (except VII) and an international program for taking on the challenging task of carefully reviewing these submissions to ensure a high-quality meeting. From the tense elbow-bumping days of Dallas in 2020, through two plus years of remotely hearing the “you’re muted…” reframe, we will finally be able to celebrate in person 50-plus years of a terrific organization that has sought to help us succeed as training directors and find community!

I wish you all a wonderful Fall season with lots of focus power as you work through the “stack” of applications representing promising medical students who are eager to serve as the next generation of psychiatrists!  It is an exciting time!

President's Update

August 26, 2022

Increased focus on member input: Meet the Regional Reps
Guest Contributor L. Joy Houston, MD
Chair, Regional Representative Committee

AADPRT is an organization made up of hundreds of PDs, APDs, PAs, and other educational leaders, and membership is growing every year. Given the diverse backgrounds, practice experience, and work settings of these members, how is AADPRT leadership supposed to know what the average member needs to support them in their role or what concerns members have? That’s the role of the Regional Representatives.

Regional Representatives have existed for a lengthy period of time with their primary charge being to facilitate bi-directional communication between the regions they represent (and their component members) and AADPRT leadership. AADPRT members are divided into seven (7) geographical regions, each representing a different area of the country with its own unique attributes. To see which region your program belongs to and who your representatives are, please visit the AADPRT Committees web page at https://www.aadprt.org/meet-aadprt/committees.

Each region has two (2) representatives, one who is currently a PD or APD of a general residency program and one who is currently a PD or APD of a subspecialty fellowship. This structure is intentional and intended to ensure that the needs of both general programs and fellowships are communicated to AADPRT leadership by representatives who understand the unique attributes of different types of training programs.

In years past, the primary mechanism by which the representatives collected information was leading the regional caucuses at the AADPRT Annual Meeting. The Regional Representatives would gather information on hot-button topics and concerns unique to the region, consolidate the information to identify trends among the 7 regions, and then provide this feedback to AADPRT leadership. Periodically, the representatives might be asked to collect feedback through the regional email listservs between meetings, but communication primarily occurred at the Annual Meeting.

Over the years, as AADPRT continued to grow in membership numbers and diversity, it became clear that there was a need for greater feedback. As many members are aware, AADPRT hired a Diversity, Equity, and Inclusion consultant to help identify mechanisms for increasing equity in the organization. One item of particular note from the consultant’s report involved better utilization of the Regional Representatives. There was clearly a need for both more consistent feedback between Annual Meetings and greater transparency regarding how AADPRT leadership was utilizing this feedback.

To this end, AADPRT’s leadership has been supportive of an increasing leadership role for the Regional Representatives. The representatives have been working on increasing the frequency of regional caucuses, with virtual caucuses utilized to enhance communication between Annual Meetings. The representatives are also now being given additional opportunities to receive direct feedback from AADPRT leadership on regional concerns. This increased transparency will allow the representatives to provide more updates back to their regional members between caucuses.

The Regional Representatives have other duties in addition to enhancing communication within the organization, though. They also play a role in the Awards Committee, assisting in selecting the winners of the Ginsberg Award and Poster Competition for the Annual Meeting. They also routinely take on personal projects designed to aid their regions. Past projects include collaborating with the Recruitment Committee to develop a best practices document to aid with application review for Match season.

The most immediately recognizable project would likely be the regional Recruitment Fairs sponsored by AADPRT. These fairs were the brainchild of the Regional Representatives, based on feedback from regional members in the wake of the transition to all-virtual interviewing during the COVID pandemic. This year is the second year for the fairs and the representatives have taken on an even larger role this year, directly leading and facilitating the fairs for their regions.

So, the next time you see one of your Regional Representatives, please feel free to approach them with any concerns or needs you have. They are your direct pipeline to AADPRT leadership, a chance to have your voice be heard. And for those who’d like to consider becoming a Regional Representative, the service term for a representative is 3 years, and any upcoming vacancies are always publicized prior to the AADPRT Annual Meeting in the spring, so keep an eye out for those announcements each year to see which regions will have openings. If you have any other questions about the position, please feel free to approach the Chair of the Regional Representatives Committee (currently myself) or your region’s representatives. We look forward to continuing to serve the members of AADPRT!

President's Update

July 22, 2022

Very difficult times, especially for historically marginalized populations
Sallie DeGolia, MD, MPH
President

The past two and a half years seem like a strange out of body experience. Our reality as we knew it vanished in a matter of days.  We retreated to shelters leaving behind our freedom to move, congregate, or socialize without fear of infecting ourselves or others. Layered on top of this, many became painfully and increasingly aware of those who have not had a voice while the voiceless have become more exhausted and frustrated by the country’s pervasive blindness or deafness to their plight. Woven into this reality is the seemingly ubiquitous gun violence holding our nation hostage.  And this all has played out in an increasingly divisive milieu. Some may feel overwhelmed, hopeless, and confused while others see opportunities for advocacy.

The recent Supreme Court ruling, leaving decisions about abortions up to the states, has led to more unease in our country. We harbor differing and strong feelings about this decision. Like the global pandemic, racism, and gun violence, our nation will feel the mental health impact of this decision. And unfortunately, yet again, we will see that much of the burden of the decision will disproportionately fall on historically marginalized populations including people of color, those with limited finances, and individuals living in rural communities. 

As training directors of future psychiatrists, most of whom are of child-bearing age, this most recent decision, together with the national backdrop of division, may have significant impact on their personal and professional lives. It is our role as training directors to be present and support our faculty, program administrators, and trainees during these stressful times and offer opportunities for connection and conversation.

As always, AADPRT remains committed to the mental health of this nation. We support the statements put forth by many of the major medical associations regarding the recent high court decision including the American Association of Medical Colleges, the American Medical Association, the American Psychiatric Association, and the American Academy of Child and Adolescent Psychiatry.  We are committed to helping training directors provide the best quality training possible for our future psychiatrists to meet the mental health needs of our country.  We are also committed to supporting the wellbeing of our training directors, program administrators and trainees. And we will continue to advocate for these commitments on behalf of our members (most recently, in February 2022, AADPRT signed on to AAMC’s Amicus Brief in support of Harvard’s and UNC’s race-conscious admissions programs; and in June 2022 we sent a letter to ACGME, co-signed by affiliated organizations, to protest the decrease in training director and administrator protected time).  I trust we will find comfort in our psychiatry community as we work our way through these challenging times. I look forward to innovative workshops at our annual meeting to help us care for and educate our trainees and each other.

I wish you all well and hope you are able to find relaxation with friends and family this summer. I’m looking forward to coming together soon – in person.

Warmly
Sallie

President's Update

June 24, 2022

We Need you! AADPRT Strives to be Inclusive
Sallie DeGolia, MD, MPH
President

Many of you wonder, “but HOW?”  Getting involved in AADPRT is elusive to many of our members, but there are many avenues to getting involved:  join a committee, awards subcommittee, caucus, or task force;  or become a mentor (or mentee!), liaison, or consultant; or present a workshop or poster at the Annual Meeting.

Committees/Caucuses/Affinity Groups

The best way to get started in AADPRT is to join one of our many committees or caucuses (https://www.aadprt.org/meet-aadprt/committees). 
All committees, other than the Regional Representatives, Program, and ACMGE Liaison Committees, are open to all AADPRT members. For these groups, watch the listserv and Digest for calls to join!  All committees have specific charges (also in link above) that seek to fulfill AADPRT’S mission: “ to promote excellence in the education and training of future psychiatrists, and to best prepare them to meet challenges by fostering a transformative environment that embraces diversity, inclusion, equity and justice.”

Many committees meet regularly and have sub-committees with designated leads to fulfill the work of the committee, and to promote inclusion and transparency in their work.  There is a subcommittee for you! 

Once involved in a committee, you may seek to lead a subcommittee or even become interested in chairing the committee eventually. We WELCOME that!  Committee chairs serve a three-year term with the option to extend one year.  How do we select chairs?  This process has evolved over time -- recently resulting from the Eikenberg Institute’s Race, Equity and Inclusion Organizational Assessment Report, and likely to evolve in the near future based on any recommendations from the Organizational Equity Committee.  This past year, we emailed all committee members whose committee chair was completing their term and requested nominations or self-nominations. I then consulted with the outgoing committee chair to identify a replacement based on involvement as a committee member.  If no nominations were received, I turned to the general AADPRT membership to seek interest in becoming a committee chair.   

Another way to get involved is through the awards committee via an award sub-committee.  The awards program (https://www.aadprt.org/annual-meeting/awards-fellowships) has recently been restructured where the chair of the awards program is the president-elect (historically overseeing all awards committees).  The newly formed awards committee includes all chairs of the individual awards’ subcommittees.  There is a subcommittee for each AADPRT-sponsored award.  We are expanding most of these subcommittees to include not only the chair, but six additional members such that each award subcommittee represents each region in our organization. Current award chairs and committee members will remain in their positions but retitled as “Awards Subcommittee Chair” and members for the specific award.

Caucuses

This is another way to make connections and get involved with AADPRT.  Caucuses developed out of membership request and typically are based on a type of program (e.g. Small or Community Program), or job title (e.g. ATD or Vice Chair).  We are also in the process of offering members the opportunity to develop affinity groups based on shared identities and interests – look for the announcement coming soon. See https://www.aadprt.org/meet-aadprt/committees.

Task Forces

Currently, AADPRT has two active task forces.  Task forces are developed at the discretion of the president and in response to an important immediate issue facing our organization.  The Burnout Task Force was developed in 2020 and recently repurposed this year to address ACGME’s new protected time minimum requirements.  Recently, the Residency Curriculum and Assessment Task Force, headed by Jackie Hobbs, was developed to re-evaluate training as it has existed over many decades given our persistent psychiatric workforce issues, the changing environment of psychiatric practice, and the ongoing addiction epidemic and expanding geriatric population. You are welcome to join either task force!

 Mentorship Program

The Mentorship Program offers another critical way for members to get involved – either as a  mentor or mentee (or both!) (https://www.aadprt.org/training-directors/mentorship-program). We have recently developed a Mentorship Committee to focus solely on expanding this program.  The committee will also be offering targeted peer mentorship virtual meetings throughout the year – ANYONE is invited! For New Training Directors (NTD), look out for NTD regular virtual forums throughout the year to help NTDs get up to speed in their new job!

Liaison & Consultant Positions

AADPRT has five Liaison positions to various organizations:  Organization of Program Directors Association, AAMC, AAMC-CFAS, Governance Board AADPRT Representative for Academic Psychiatry (only Past Presidents may apply), and the American Association of Chairs of Departments of Psychiatry (reserved for Vice Chairs who attend AACDP). Two consultant positions are the Match Consultant and the GME Financing and Government Affairs Position. Look for listserv and Digest queries for new leadership as appropriate.

 Workshop/Poster Presentations

Clearly one of the hallmarks of our work together is learning from one another at workshops and through poster presentations.  Submit innovations in programming, teaching, or methods to help each other manage the complex work that we do as program directors. If you have a great idea, but no one to present with, reach out on the listserv to find colleagues who might want to join you in developing a workshop! The expanded Program Committee has placed particular preference on new presenters and multi-site workshop/poster teams.  This is a great way to showcase your work, network with members, and create life-long relationships.

AADPRT Presidential Pathway

Though this pathway will soon be under careful review by the Organizational Equity Committee, currently AADPRT has a 7-year leadership track that involves becoming AADPRT President.  Each year the Nominating Committee seeks nominations from the full AADPRT membership for the Program Chair-elect position.  After reviewing nomination applications, an interview process and thoughtful discussion within the expanded Nominating Committee, a Program Chair-elect is identified.  This person joins the Steering Committee which includes all members who are involved in the presidential pathway in addition to the treasurer (one-year position).  The seven-year progression is as follows:

So come join us!  You will help lead AADPRT by getting involved and contributing while also getting to know fantastic and inspiring colleagues!

President's Update

MAY 27, 2022

A Response to the Texas Mass Shooting
Sallie DeGolia, MD, MPH
President

Again, our nation is forced to endure the unthinkable pain which leaves many of us horrified, terribly sad, or perhaps even numb. With heavy hearts, AADPRT mourns the senseless loss of life  - 19 children and 2 adults -  at the hands of a gunman this past week in Texas.

This tragic event is the 27^th school shooting just this year and only 10 days after a shooting in Buffalo, NY which claimed 10 lives. According to Gun Violence Archive, there have been 212 mass shootings (4 or more people shot or killed excluding the shooter) so far this year, and 693 in 2021 (https://www.gunviolencearchive.org/past-tolls). Furthermore, the American Psychological Association Stress in America 2019 study (https://www.apa.org/news/press/releases/stress/2019/stress-america-2019.pdf) found that  71% of adults experience mass shootings as a significant source of stress in their lives, causing 1 in 3 people to avoid certain public places.

Gun violence is a major public health crisis in this country which desperately needs  attention. Despite our history of legislative neglect, it is still important to reach out to your elected representatives to pressure action (https://www.usa.gov/elected-officials).  We also need to support ongoing gun violence research to better understand who is at risk, the social forces that contribute to violence, and ways to mitigate harm. These data can help guide policies governing firearm use and interventions to address the personal and societal factors that give rise to violence.

And finally, as discussed in our recent Executive Council meeting at the APA this past week, we need to identify model curricula around advocacy to help our trainees and faculty become strong champions on behalf of our patients and society.  Whether we are responding to workforce issues or public health crises like gun violence or suicide, one way we can manage our numbness, sadness and rage is to act. Through advocacy, education and research, our profession can attempt to make headway in addressing this significant crisis even in the absence of legislative inaction.

And remember, you are not alone in the myriad of feelings you may be experiencing.  Many of you will be supporting your patients and your families through this experience. The American Psychiatric Association has provided these vetted resources around coping with trauma which may be helpful to you: https://www.psychiatry.org/patients-families/coping-after-disaster-trauma. 

 

President's Update

April 28, 2022

Protected Time: AADPRT's efforts to preserve PD holy grail
By Sallie DeGolia, MD, MPH
President

As you know, the new minimum time requirements for administration of our programs will be part of the approved ACGME program requirements for adult and subspecialty psychiatry programs that go into effect July 1, 2022. One of the drivers behind these changes was ACGME’s desire to harmonize time requirements across all specialty programs. Not surprisingly, this was a potent topic of discussion during the 2022 Annual Meeting and on the AADPRT listserv. 

AADPRT strongly believes these new minimum requirements are inadequate – particularly for small, under-resourced and fellowship programs. You may recall that in September 2020, AADPRT submitted a position paper to ACGME advocating for an increase in the minimum protected time for program leadership.  We recommended raising “the minimum FTE training director time from 0.2 FTE to at least 0.5 FTE for all programs” and recommended a “1.0 FTE for the program coordinator role.” We strongly recommended that Residency RCs maintain the authority to increase minimum standards for protected administrative time based on program size and given the unique demands of each specialty and associated training requirements. Our reasoning for the increase was based on ACGME expansion of program requirements over the past several years including...

• competency-based assessments
• diversity, equity and inclusion
• resident and faculty wellness
• faculty development

...without any associated decrease in other expectations or increase in time allotted to program administration. Such administrative burdens on PDs and Program Administrators/Coordinators (PAs) require administrative time while often depriving PDs of time to be role models, teachers, and mentors. Unfortunately, ACGME did not endorse our recommendations.

During the 2022 Annual Meeting, we released a survey to capture members’ reactions to the new requirements. 

• Forty-four percent (117/267) of general psychiatry PD members and 50% (69/138) of CAP PD members completed the survey. 
• Sixty-eight percent (126/186) were from represented University/Academic Medical Centers and 18% (34/186) from represented community programs in an urban setting. 
• Though there was significant uncertainty at survey time regarding institutional response to the new requirements, almost half of CAP TDs thought their programs would probably or definitely decrease time from current levels while only 5% of general TDs anticipated this change.
• Only one CAP PD thought their program would probably/definitely increase current levels of protected time compared to 20% of general PDs. 
• Regarding PA protected time, only 16% of general PDs thought their institutions would probably or definitely increase PA protected time compared to 13% of CAP PDs while 8% of general PDs and 12% (8/69) of CAP thought their institutions would probably or definitely decrease protected time for PAs.  
• What was particularly striking (yet not surprising) was that more than a third of CAP PDs (35%) stated they would probably or definitely leave their current role should their protected time decrease compared to 15% of general PDs. 
• While only one comment in the open comment section of the survey supported ACGME’s decision to harmonize protected time across all programs, the overwhelming majority of comments reflected clear disappointment and dissatisfaction with the decision. Comments included concern that the quality of programs and recruitment would suffer as PDs are forced to focus on the bare essentials of running programs (web ADs and responding to surveys) at the exclusion of mentorship, faculty development, wellness, and diversity and inclusion initiatives. Many predicted APD positions would be eliminated and/or some fellowships would close. Some recognized how new PDs require more time to administer programs. Small programs and some fellowships were confused by the allotment of more time for program administrators with decreased time for PDs. Someone noted that often in small programs with limited faculty, the PD often does everything from grand rounds, faculty development, teaching and supervision to fulfilling all the ACGME requirements. 

What’s more is that these upcoming changes come on the heels of our 2021 AADPRT Burnout Survey that reported nearly half of current PD respondents (including adult and sub-specialty PDs) already experience burnout. Of the burned-out PDs, more than three-quarters had a desire to resign their role.  Even of those PDs who did not report being burned out, almost half reported a desire to resign their role. “Feeling bogged down by administrative tasks” was the most frequently reported contributor to burnout. In short, reduced time will make our jobs untenable.

So how is AADPRT responding? AADPRT has been developing strategies to address the upcoming protected time changes in order to best support our members. First, we have re-purposed the Burnout Taskforce to strategize how to advocate for appropriate protected time.  The Taskforce, led by Donna Sudak, has reached out to Small Programs, CAP, and Subspecialty Caucuses to better understand their positions and is working with the Organization of Program Director Associations (OPDA) as well as reaching out to other organizations to seek a supportive coalition in addressing ACGME. The Taskforce has already been working with the Psychiatry RC to create FAQs and enhance the Background and Intent section of the CPRs to clarify how protected time should be used:  for administrative duties and not teaching and supervision. The Taskforce has been charged with developing differential “talking points” targeted for small, med/large and CAP/subspecialty programs to support PDs in justifying the need for enhanced time and negotiating with their institutional leadership. Furthermore, we will develop a position statement to send to ACGME documenting our concern about the upcoming minimum requirements and the devastating impact they may have on programs – particularly small, under-resourced, and subspecialty programs.  We are hopeful many of our allied partners, including subspecialty groups, will be willing to sign-on to this statement.

As many of our PDs do their best to manage trainee and faculty burnout driven by chronic, underlying, medical system drivers, and more recently, the impact of social justice issues and a global pandemic, reduction of protected time for psychiatry PDs comes at an unfortunate time.  AADPRT is committed to advocating fiercely for our members to enhance their positions as program leadership and administrators for the future of well-trained psychiatrists. I encourage you to reach out to myself or Donna Sudak with your own thoughts and ideas.

President's Update

January 31, 2022

Our Town Hall: my missed opportunity and reaffirming the goal
By Mike Travis, MD
President

On January 18th we hosted a Town Hall to discuss the Report from the Organizational Assessment. In general, there was relatively little written feedback in our online system, with only 6 responses.  When wondering why there had been so few feedback responses, one of the attendees suggested that this might be the result of some members feeling uncomfortable speaking up if they disagreed with the changes we are proposing, and warned the group about potentially marginalizing a subset of AADPRT members who didn’t feel comfortable with the steps we want to take to become the diverse, equitable, and inclusive organization we aspire to be. My response as moderator of the meeting was to try to listen and explore these concerns.  While these are points of tension worth recognizing, my failure to confront them directly was a missed opportunity to reiterate that we are committed to becoming a more equitable, anti-racist organization even if there are members who are uncomfortable with this change. 

I realize that our slowness and hesitation to directly address these ideas may have called into question how committed we are to making meaningful change and therefore may have alienated and bewildered other people on the call. That was not my intent, but the impact was there. For anyone affected, please accept my heart felt apologies.

In discussing this interaction with colleagues and friends, I was reminded of the words of Dr. Martin Luther King Jr. and his “Letter from Birmingham Jail” written in 1963. 

“I must make two honest confessions to you, my Christian and Jewish brothers. First, I must confess that over the past few years I have been gravely disappointed with the white moderate. I have almost reached the regrettable conclusion that the Negro’s great stumbling block in his stride toward freedom is not the White Citizen’s Counciler or the Ku Klux Klanner, but the white moderate, who is more devoted to “order” than to justice; who prefers a negative peace which is the absence of tension to a positive peace which is the presence of justice; who constantly says: “I agree with you in the goal you seek, but I cannot agree with your methods of direct action”; who paternalistically believes he can set the timetable for another man’s freedom; who lives by a mythical concept of time and who constantly advises the Negro to wait for a “more convenient season.” Shallow understanding from people of good will is more frustrating than absolute misunderstanding from people of ill will. Lukewarm acceptance is much more bewildering than outright rejection.”

I do hope and believe that we can do better in addressing these types of challenges and am grateful for colleagues and friends who shared concerns about how the conversation at the Town Hall unfolded. We, as an organization, are committed to our mission, “To better meet the nation's mental healthcare needs, the mission of the American Association of Directors of Psychiatric Residency Training is to promote excellence in the education and training of future psychiatrists, and to best prepare them to meet challenges by fostering a transformative environment that embraces diversity, inclusion, equity and justice.” If we seek to help our members become more equitable educators and equip the next generations of psychiatrists with the skills to treat all people, we must have all voices at the table. Otherwise, we stand the risk of duplicating the divisions we see in our country as a whole. We MUST listen to each other. We also must acknowledge that this is a marathon and not a sprint, that at times some people will feel heard and some marginalized, but that we share the common goals captured in our mission statement. These commonalities will, I trust, allow us to sit with the discomfort of not feeling heard at every moment, to speak for those who feel silenced or marginalized, and to help people change the attitudes and beliefs that have prevented medicine and psychiatry from being practiced in an inclusive way that is equitable for all.

We know that we’re not experts at this task. That is why we hired an outside consultant, shared our responses to his report, and are hosting specific trainings at the annual meeting.  In addition, we will change many facets of the organizational structure of AADPRT over the coming years, starting with the formation of a Committee for Organizational Equity, which I hope many people will consider joining.

At our town hall, I felt encouraged by the closing comment from another participant, “We should help program directors become advocates.  Advocacy work is not political.  It is about equity.  We should let everyone be heard, but not at the cost of silencing others.  We should strive for equity within the organization”

I want to remind AADPRT members who have not yet had a chance to comment on the Organizational Report and Responses that the anonymous feedback form can be found on the right-hand side of your dashboard when you log into your account. You can also find the Organizational Assessment there.

There will be a second town hall on Tuesday February 15^th 2022 from 3:00 to 4:30pm EST. This will be structured differently from the first, with questions drawn from the first Town Hall and emails we have received. This will allow us to structure the town hall more, while still giving the flexibility to allow full discussion. We look forward to seeing you there.

President's Update

DECember 10, 2021

Uncertainty, concern lead to opportunity, momentum
By Mike Travis, MD
President

As we get closer to the end of 2021, we are all in an uncertain place. The discovery of the Covid-19 Omicron variant during the Winter Holiday Season has made people wonder about what form the Holidays will take. These concerns have had added poignancy as, over the Thanksgiving weekend just gone, we all mourned the three quarters of a million empty seats at family dinner tables around the country.

We face uncertainty on many fronts. What will the future look like? When will the pandemic stop? How can we prevent climate-related disasters? What can we do to address racial inequities?

Uncertainty indeed.

From within that uncertainty, however, comes the impetus for change. For the best part of a decade many of us, myself very much included, were willing to stick to the status quo and did not attend to the inequities faced by many within our organization.

There is a saying that has been described to me as a curse, “may you live in interesting times.” I don’t think this is a curse at all. These are “interesting times”. Interesting because of changes in the science of psychiatry, certainly, but all the more interesting because we have been given an opportunity to truly break the previous status quo, hopefully once and for all, and begin the long process of continuous change for the better. By working individually, in the institutions in which we work, and within the organizations to which we belong, we can make these important changes to truly embrace inclusivity, diversity, and equity.

By doing that we will have more strength as mentors, advocates and educators, for each other, and for AADPRT as an organization. We can only do that if we work together.

I am delighted to see the feedback to our organizational review responses coming in. [Comment in virtual forum | Provide anonymous feedback] It is a testament to the strength and inclusiveness of our organization that our members are not afraid to call out what they think is going wrong and what they believe needs to change. They are also ready to highlight and advocate for the aspects of our organization that currently work well. Through the listserv each week it is inspiring to see individuals help each other with problems and questions as many and a varied as our membership.

Despite the problems we still face and the hurdles we as a society still have to overcome over the coming months and years, the last 20 months has seen a momentum gather behind an opportunity for positive change.

I do hope that you can enjoy the rest of the Winter Holiday Season. I wish for all of us that we can find time for ourselves to remember and celebrate those who are unable to join us this year and look forward to 2022 and all that it holds in store.

President's Update

November 8, 2021

By Mike Travis, MD
President

Release of Race, Equity, and Inclusion Organizational Assessment

I wanted to write to tell you more about the next stage of AADPRT’s Diversity, Equity, and Inclusion initiatives in which so many of you have participated.

Following up from my last update, the response to the recommendations in the report have been discussed with the Executive Committee and amended accordingly.

As per the plan previously detailed and contained in the document, the full, unredacted report and recommendations will be released to the whole membership this Thursday, November 11. At the end of the report are the consultants’ recommendations repeated along with the responses of the Steering Committee (SC) and Executive Council (EC) to each point.

We want and welcome your feedback on the report, the recommendations, and the SC/EC responses.

We will schedule a town hall with Mike Travis (current President) and Sallie DeGolia (President-Elect) in January 2022. Our overarching aim in responding to these recommendations is to increase the transparency of AADPRT’s processes and procedures to its members and to broaden the opportunity for involvement and inclusion within the organization.

As detailed in the responses, we are offering two methods for member communication regarding the report. These will be our communication channels for comments on the report in lieu of the list-serve. This will allow for inclusion of all members, consolidation of comments, and an anonymous channel for feedback. 

• Private, Secure, AADPRT Member Online Forum AADPRT will utilize a discussion-board style service to allow for comment threads organized by the 10 recommendations in the Assessment. All comments will be identified by member name. The forum is secure, web-based software called PlushForums® that you will access via Single Sign On (SSO) functionality in the AADPRT Member Portal. Instructions will be included with the release of the report on Thursday, 11/11.
   
• Anonymous Commenting via Formstack® Comments gathered via a Formstack® form with no identity information required. Comments will be collected by the Executive Director and disseminated to the SC. A link to the form will be included with the release of the report on Thursday, 11/11.

We look forward to reading and collating your comments and feedback and discussing these further at the January Town Hall and our forthcoming Annual Meeting in Minneapolis. The integration of this feedback with the existing responses and plan will drive the agenda for transparency, diversity, equity, and inclusion for AADPRT in the years to come.

President's Update

September 20, 2021

By Mike Travis, MD
President
with contributor
Randy Welton, MD
Secretary

In the interests of transparency, I wanted to update you all on where we are with AADPRT’s Diversity, Equity and Inclusion initiatives in which so many of you have participated.

Last fall, because of the Executive Council’s concerns that AADPRT was not adequately addressing issues of Diversity, Equity and Inclusion within our organization, we began interviewing and eventually hiring a Diversity Consultant.  While waiting for him to conduct his assessment, we took initial steps to increase the discussion of these issues within AADPRT. 

We expanded the Spring Conference Program Abstract Selection Committee from 3 people to 10 people including 7 volunteers from the general membership selected based on their region and specialty training. 

During the 2021 Spring Conference we had plenary speakers address – “D&I: Addressing Institutional Drivers of Mental Health Inequities: Structural Competency”, “Allyship: Becoming a More Effective Ally”, and “International Medical Graduates in Psychiatry: Elephants, Curry, and a Monsoon Wedding”, as well as numerous workshops on allyship and anti-racism topics.

In the months leading up to the conference as well as after, we offered virtual programming to all members related to anti-racism and allyship. 

This past May, we began the organizational assessment process with our consultant by blindly forming seven focus groups of self-nominated members to meet with the consultant via Zoom for one-hour sessions to discuss the strengths and weaknesses of AADPRT as it related to race, equity, and inclusion within AADPRT.

In September the Steering Committee (SC) held a daylong retreat to address the findings of our Consultant’s report from the focus group meetings and to lay out an initial strategy for addressing these concerns.  As a result of that process, we have come up with a series of initial responses to the content and recommendations in the report.

The Executive Council (EC) of AADPRT now has the unredacted report and the Steering Committee’s recommended initial action plan. We will be discussing this at the EC meeting on September 25th. Based on that discussion we will amend SC’s initial action plan and then share the same full report and responses with the membership as a whole after review at the Steering Committee meeting on October 14th.

I look forward to a discussion with all members about the changes to AADPRT that the coming years will bring.

President's Update

August 16, 2021

By Mike Travis, MD
President

This morning, August 6^th, I heard the StoryCorps excerpt on NPR. It was about Dr. Charles R. Drew, a graduate of McGill University who became a surgeon and was African-American. He was responsible, during World War II, for creating blood banks and preserved blood products that saved countless thousands of lives. Initially Black soldiers were unable to give blood and then when they were, their blood products could not enter the supply chain and had to be stored separately. Blood segregation. He took a stand on this and resigned his position as Director of the first American Red Cross Blood Bank. He was honored for his work with the Spingarn Medal by the NAACP and with honorary doctor of science degrees, by Virginia State College and by Amherst. He is further honored by the Charles R Drew University of Medicine and Science in Los Angeles. Sadly, this pioneer and polymath, (see his Wikipedia entry) died as a result of a car accident at the age of 45.

When I heard this StoryCorps article, I was struck by just how much of a difference Dr. Drew made in a relatively short life and how much he could have gone on to achieve had he lived. What Dr. Drew overcame to get into medical school, his accomplishments there and in the profession are singular, as is his legacy. Yet, despite his brilliance and awards, living in the District of Columbia, his local chapter of the American Medical Association would not let him join because they only allowed white doctors.

I would like to think that we have come a long way since then and I suppose by some metrics we have. Recent events, though, in politics and protecting the right to vote, in health inequalities laid bare by the covid-19 pandemic, and in the social injustice and hardship that we see day in and day out in our clinical work, make me think we have not come such a long way after all. I am sorry, as a Doctor of 30 years, to have been a part of making so little change. We still have a lot of work to do.

I want to repeat my gratitude to those AADPRT members who stepped up to be part of our recent focus groups for the AADPRT Racial Equity Organizational Assessment. In the report from Dr. Hardy, the anonymized comments from members of the groups echoed what I wrote above, there is a lot of work to do.

I wanted to write about the process of what we are intending so that you can, if you so wish, put time aside to read and respond to the report and the draft Strategic Plan. You will see this in the bullet points, but in the spirit of transparency the full report from Dr. Hardy will be released to all AADPRT members. I have detailed our plan for doing this as follows.

·       Dr. Hardy’s report and recommendations were released to the AADPRT Steering committee on August 5^th.

·       The SC will meet for a retreat on Saturday September 11^th to discuss the findings and recommendations of the report and will meet with Dr. Hardy as part of the retreat to discuss further with him and brain-storm an initial action plan.

·       The SC will draft a summary of the brainstorming session and action plan that will then be shared with members of the Executive Committee (EC) along with Dr. Hardy’s report.

·       The SC and EC will meet on September 25^th to further refine the draft action plan and brainstorm further on actions that may need to be taken by each committee and caucus

·       The SC and EC will work on the initial action plan, and from it, create a draft Strategic Plan addressing each of the areas highlighted in the report.

·       This draft Strategic Plan will include changes to the Nominating Committee process as this is one of the areas highlighted in the report as requiring reform. The initial changes to this process need to be enacted well in advance of the Annual Meeting to allow a new committee to be formed and for the initial new process of the committee to be decided. This could be changed based on members’ subsequent feedback.

·       We are aiming to have the completed draft Strategic Plan ready for dissemination after the steering Committee meeting on December 9^th 2021, though we may have it ready earlier. The draft Strategic Plan will be disseminated to all AADPRT Members along with the full report from the Dr. Hardy’s AADPRT Racial Equity Organizational Assessment.

·       The current plan is for an online form to be made available as well as a message board for AADPRT members to comment on both the report and the draft Strategic Plan. We want to use these methods to garner feedback and not the listserve. The online form will allow people to comment anonymously and without sharing their feedback with the membership as a whole. The message board allows for discussion of the report and Strategic Plan in a non-anonymized way that can be shared with all AADPRT members in real time. The message board rather than the listserve also avoids email clutter and keeps the discussion in a single place for easy reading and summation.

·       Before the 2022 Annual Meeting, likely end January 2022, there will be time set aside for a Town Hall meeting chaired by the President and President-Elect. At this Town Hall, a summary of the comments and feedback will be shared along with the revisions made to the Strategic Plan as a result of the members input. There will be Q&A as part of this Town Hall.

·       The final Strategic Plan will be ratified by the SC and EC at the Annual Meeting and subsequently implemented.

I hope that this will be a significant step forward for us as an organization and I thank you in advance for your thoughts and comments as we try to be as equitable and inclusive as we can.

President's Update

July 12, 2021

By Mike Travis, MD
President

Welcome to the start of the new academic year! I have been reflecting on this as our second start to an academic year during COVID-19 and how this might be affecting the various member groups of our community differently.

For those of us that have been PDs or APDs for a few years, the continued disruption is wearing, but bearable as we have a clear idea of what “normal” used to be and what the “new normal” might look like. For those who started during the pandemic, the way forward may be less clear and I expect to see increasing threads on the listserve about new practices and revamped resources as we continue to help and support each other. The IT committee is very aware of the limitations of the listserve and is developing and sharing ideas about how we might handle and distribute information differently in the future and make it easier to navigate all the treasure house of information and experience that is represented in the thousands of emails to which we have all contributed. 

In addition to our newly minted PD and APD colleagues who need and deserve our help and support, we also all have two classes of residents who have had most of their residency training post-COVID. I am sure I am not alone in struggling to understand properly the longer-term effects of the pandemic restrictions on their experience and training and how these might translate into the kind of physicians and psychiatrists they will be in the future. Trying to anticipate these potential effects and developing  adaptations and potential interventions are going to be a key part of this next year. I look forward to reading and hearing about your suggestions and innovations.

 

Consensus Statement from AADPRT and ADMSEP on 2021-2022 Residency and Fellowship Application Cycle  

In response to the ongoing COVID-19 pandemic, the leadership of AADPRT and ADMSEP have reviewed the concerns of key stakeholders and compiled the following recommendations for our trainees, faculty advisors involved in Undergraduate Medical Education, and psychiatry residency program and fellowship directors overseeing Graduate Medical Education. We have reviewed and appreciate the recommendations from the Coalition for Physician Accountability, which may also release additional guidance. Our support for the following recommendations is intended to prioritize the safety of our trainees and communities and to support a fair and equitable process for all.

Psychiatry-specific recommended standards as of June 11, 2021

Interviews for psychiatric residencies and fellowships for the 2021-2022 recruitment cycle will be virtual. We expect all programs to comply with this recommendation and we will re-evaluate for future cycles. This includes local applicants as well. Many other disciplines such as Pediatrics and Obstetrics and Gynecology have released statements on their plans to only utilize virtual methods.

For Programs

-        We expect that all residency and fellowship training directors will follow the recommendations set by the AAMC and the Coalition for Physician Accountability to provide away rotations preferentially to those individuals who do not have access to clinical experiences in a psychiatry residency program in their home institution. Students are not expected to do away rotations and if they choose to do so, a maximum of one away rotation should be secured.

-        We recommend that faculty advisors work closely with students and encourage them to use the “Apply Smart” data and reference A Roadmap to Psychiatric Residency (updated version to be released summer 2021) when considering the number of residency programs trainees should apply to.

-        We support the holistic review of applications and recognize students may have experienced non-traditional rotations during the pandemic. We recommend programs require only one psychiatry-specific letter among the letters of recommendation submitted. We recommend that programs do not require Step 2 results to be completed at the time of the initial application review.

-        We recommend that programs are as transparent as possible in the interview process.  For instance, program website and social media would list dates of application deadline, release dates of interview offers, and specific interview days. The anticipated structure of the interview day (e.g. number of interviews and length) can be outlined and posted publicly. 

-        We recommend that programs not offer more interviews than interview spots. Release of interview offers should be done as late in the day to minimize disruptions to clinical learning and allow applicants 72 hours to respond before releasing the interview offer.

-        Post-interview communication should be avoided, except for the provision of significant updates (e.g., an additional publication since interviewing), asking/responding to specific necessary questions, or basic thank you notes. We will continue to follow the NRMP Match Communication Code of Conduct despite the virtual platform.

-        The Interview day itself should all take place on one day, not spread across multiple days (exception would be if technology fails and rescheduling is truly needed), and no applicant interaction should be recorded.

-        It is reasonable to offer optional and nonbinding “open houses” prior to the interview season process. Programs should not take attendance and ensure applicants know that these are not mandatory. All true open houses and multiprogram residency fairs should conclude by September 29, 2021. We recognize that some programs may choose to have only a few larger evening virtual gatherings instead of the classic dinner before or on the interview day. Should a program choose to do this given the reduced student exposure that may have occurred with the pandemic, attendance should not be taken, and an absence should not be considered by programs when ranking candidates. We recognize that with this deviation there may be scheduling conflicts and tension, and urge programs to keep all events applicants are expected to attend as part of the formal interview process on one day for each applicant.

-        We are still exploring if in-person “second looks” will be permitted this season, pending additional information from the scientific community and balancing this with maintaining the most equitable option.

-        We strongly recommend no “swag.”  If programs plan to mail hard copies of materials it should not include anything of value, which includes gift cards for food.

For Applicants

-        Data from NRMP reflect the probability of matching plateaus at >95% after 14 ranked programs for allopathic applicants. Applicants should discuss their individual circumstances with their psychiatry advisors prior to submitting applications and during the interview season.

-        While we recognize that individuals may have unique circumstances, we generally recommend that applicants interview at 15 or less programs. Interview offers above this number should be declined by student, so other applicants have opportunities to interview. Similarly, this will prevent programs from unnecessarily re-reviewing applications of those who do not plan to interview.

-        If cancellations are necessary, applicants should notify the program as soon as possible and at least 5 business days in advance.

-        As stated above, students should only participate in one away rotation, if at all as this is not a necessary component of applying to psychiatric residency.

Conclusion

The above recommended standards are put forth to provide the best interview season possible and ensure a fair and equitable process.

 

President's Update

June 11, 2021

By Mike Travis, MD
President

Firstly, I want to thank the Diversity and Inclusion Committee and especially Raziya Wang, Adrienne Adams and Consuelo Cagande for writing the moving and also wonderfully pragmatic letter that served as the President’s update last month. This served both to remember George Floyd and to provide practical advice about the next steps we all need to take to incorporate ally and anti-racism practices within our own programs and institutions.

As the saying has it, “everything starts from home”. As such, I am very grateful to everyone who took time out of their busy schedules in May to be part of one of the focus groups for the Racial Equity Organizational Assessment, each led by Kenneth Hardy of the Eikenberg Institute for Relationships. In the end, thanks to your commitment, we were able to convene seven groups in total; two drawn from the Diversity and Inclusion Committee, two randomly chosen from self-identified members of AADPRT, one each from the Regional Representative group and the Program Administrator group, and then a group comprising the current members of the AADPRT Steering Committee. These meetings concluded the Friday before last and we expect a report from Kenneth Hardy by the early part of July. This report will be published on the AADPRT website along with an organizational development plan which will be formed over the coming months.

It is too early to say what the focus groups have highlighted as areas upon which we, as an organization, need to work to enhance our diversity, increase equity and ensure inclusivity. The Steering Committee will meet in early September to discuss the report and then later in September we will convene the Executive Committee to develop our responses to the report and the EC and SC will subsequently lay out our proposed changes and our organizational development plan before we all gather in Minneapolis. At our Annual Meeting we will be able to reflect on, and amend, this plan together, hopefully with input from all of our members. We want this process, in itself, to be as transparent and inclusive as possible.

This time of the year is filled with milestones, though not only the ACGME kind! As we say goodbye to our graduating residents and fellows, we recognize that they have each become a part of our lives, for better or for ill, and we will be welcoming those who stay as departmental colleagues and those that leave as part of our ever-expanding specialty. We also mark the beginning of a new class; people we have come to know virtually during the recruitment season and then in-person, as they visit our cities and programs, many for the first time this year. Their arrival always fills me anew with hope and excitement for the year ahead and one of those hopes is that you feel the same.

Remembering George Floyd: Antiracism Strategies for Psychiatry GME

May 17, 2021

By Raziya S. Wang, MD | Adrienne L. Adams, MD | Consuelo Cagande, MD
Members of AADPRT's Diversity and Inclusion Committee

George Floyd grew up in Houston, Texas, in the Third Ward, a historic Black neighborhood. He played football and basketball at Jack Yates High School, where he helped lead his football team to the state championship game in 1992. He then continued sports at South Florida State College before transferring to Texas A&M University - Kingsville. His college basketball coach started him as a power forward and he later remembered Mr. Floyd's athleticism and how he consistently contributed 12 to 14 points and 7 to 8 rebounds in a game (Fernandez and Burch). Returning home without a degree, Mr. Floyd began a hip-hop career as Big Floyd in the mid-1990s with two groups...
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President's Update

April 9, 2021

By Mike Travis, MD
President

Since writing last month I have been reflecting on allyship and its importance as we move forward.

I am convinced that defining what allyship means, and its different levels (from awareness, through action, to integration), seems to have led to a stronger sense of purpose in everyone and a collectiveness that is, or at least appears to be, less forced.

So much of allyship is about education; coming together and sharing ideas, reframing those that are wrong, and reinforcing those ideas that aid understanding and promote diversity, equity, and inclusion.

I am pleased to write that the Steering Committee has agreed to expand the focus groups for our Racial Equity Organizational Assessment within AADPRT beyond the original two groups, (Steering Committee and Diversity and Inclusion Committee) proposed by our consultant.

For the first of these additional groups, those of you who are regional representatives will be asked to select one of the representatives from each region for the “Regional Focus Group”. The Regional Representatives will also be asked to select a second person from within their caucus to also be a part of the focus group. This choice should be made with a special emphasis on selecting people who represent the diversity of AADPRT but have not yet taken on a formal leadership role within the organization.

On the recommendation of the Diversity and Inclusion Committee during our meeting last month, we will be forming two more focus groups drawn randomly from a stratified list of volunteers. Soon all members will receive a very brief, totally optional survey asking for name, age, position, gender, ethnicity/race, and asking you if you would be willing to serve on one of the focus groups. There will be a fuller explanation of what this would entail on the survey. We will stratify those interested persons in this self-identified group into different subgroups based on survey responses. We will then randomly select focus group participants from across the diverse segments of our membership.

In addition, we will be using a similar methodology with the Program Administrator Caucus to select 10 of their members to form the sixth focus group. This will help to ensure representatives from all parts of AADPRT are included.

We hope that you will consider putting your name forward for one of the groups!

To mark the anniversary of George Floyd’s death on May 25^th , we have asked Adrienne Adams (chair) and the Diversity and Inclusion Committee to write a column in this space for next month.

I know that none of us is immune to the uncertainty we all have to bear at this time. My hope, though, is that justice will prevail, be seen to prevail, and will be accepted by all.

President's Update

March 15, 2021

By Mike Travis, MD
President-elect

I have been reflecting on what a great meeting we just had and how it shows that as a community we remain strong because we remain connected. On Saturday afternoon, I felt the same sense of loss at the end of the meeting that I normally have while waiting for my flight home, and this was the only time that has happened to me when attending a virtual meeting. In fact in some ways, I felt it even more so. We had all been talking and sharing, praising and cajoling, teasing and joking so much, through the chat functions, during the workshops and plenaries, that the meeting felt even more intimate. I want to reiterate my thanks to Sara and Doug, to Randy, to Melissa and to all of you for making the whole so memorable and so much greater than the sum of the parts.

As we contemplate the year ahead and the “new normal,” it is clear that we have all had experiences that have changed the way we will see the future. One of the biggest impacts is having to change the way we deal with each other. This is embodied in the ground swell towards actively and intentionally addressing issues of diversity, equity and inclusion and combating structural racism and intolerance.

These will be major components of the year ahead, both in terms of planning our 50^th in-person annual meeting in Minneapolis in 2022 and in terms of the work we need to do as an organization and as individuals between now and then. As an organization, we will be engaging with an external consultant “to ascertain how AADPRT’s vision of effectively addressing issues of racial sensitivity, equity, and inclusion are being implemented throughout all facets of the Association’s structure.” To accomplish this, we will convene focus groups with participants drawn from across our membership.

These themes will be a large part of the annual meetings going forward just as they were a significant theme at this year’s Spring Conference because of your submissions and your participation.

As much as we will be reflecting on the history of the first 50 years of AADPRT over the coming year, I would also like us all to be thinking about the next 50 years of AADPRT and the changes we will need to incorporate to make us as relevant in 2070 as we are in 2021.

AADPRT Endorses Biden Anti-racism Statement

Dear Colleagues,

In previous statements we have clearly laid out AADPRT’s position as an organization committed to diversity, equity and inclusion. Part of this commitment is to deplore violence towards others based on race or culture. To see and hear about additional violence visited upon Asian-Americans and Pacific Islanders is deplorable. We are pleased to support President Biden’s statement on January 26th 2021 “Condemning and Combating Racism, Xenophobia, and Intolerance Against Asian Americans and Pacific Islanders in the United States”. We recognize the contribution made to our society at large, and our GME community in particular, by our Asian American and Pacific Islander colleagues, residents and co-workers and stand in solidarity with them against racism and violence.

Take care,
President Mike Travis, MD and AADPRT Steering Committee

President's Update

February 15, 2021

By Melissa Arbuckle, MD
President

I’m looking forward to our 2021 Spring Conference, scheduled for March 1-6! I can’t believe that almost a year has passed since we met in Dallas for our last Annual Meeting. I was just recently reviewing some of my email exchanges with colleagues last March when everything was moving to online “as a precaution.” At the time, I couldn’t imagine all that would unfold this past year. It has been a tough year to say the least. However, I’m incredibly proud with what we have accomplished as a community. Our theme for this year’s conference (Innovation, Collaboration, and Inclusion!) highlights our resiliency and our commitment to our mission: to promote excellence in the education and training of future psychiatrists, and to best prepare them to meet challenges by fostering a transformative environment that embraces diversity, inclusion, equity and justice.  

 As a community, we have come together to share resources for teaching online, implementing telepsychiatry, addressing systemic racism, and supporting wellness and mental health among our trainees, our colleagues, and ourselves. We have come together to work on becoming better allies, and to re-imagine recruitment as we pivoted to a virtual world.

While our new zoom reality has created a lot of challenges, it has also expanded opportunities for innovation, collaboration, and inclusion. I don’t think our community has ever been stronger or more important. I have been so grateful for the support of this community over the past year and am excited to see you soon. 

Warmly, Melissa

President's Update

January 25, 2021

By Melissa Arbuckle, MD
President

Over this past tumultuous year, I’ve been thinking about the many things I have taken for granted -- everyday actions and events that you can’t recognize the value of until they are gone. I have found myself especially missing those small conversations that happen when you’re standing next to someone waiting for the elevator, or while you wait in line to order lunch at the café at work. I never really thought about how important those moments were. While I’m thankful for the ability to work remotely, it’s clear that those brief interactions are an important interstitial glue that keeps a community together.

Perhaps more than anything, I have come to realize the true value of honest leadership, the value of data and science-informed decisions, and the value of civility.  It’s not that I didn’t value those things before.  It’s just that I really couldn’t imagine what the world could be like without them.

And last week, as I watched the insurrection attempt at the U.S. Capitol, I was reminded just how precious our democracy is. I’m grateful in that case that we do not have to learn what life might be like without it.

Watching the peaceful transition of power in our country as President Biden and Vice President Harris took office this week has given me reason for hope. 

As you may recall, last fall we joined the AAMC in calling out President Trump’s executive order barring any organization receiving federal funds from participating in diversity and inclusion training that highlighted institutional racism in the United States. I was excited to learn that one of the executive orders signed by President Biden on his first day in office reverses this ban and calls for an “equity agenda” to tackle systemic racism. 

The next few months are not going to be easy as we continue to face the ongoing surge in COVID-19 cases. Systemic racism is another ongoing challenge, one that will require a long-term commitment to diversity, equity, and inclusion.  However, I have even greater appreciation for the value of our community and our ability to adapt and evolve in the face of such challenges and to advocate for social justice together.

I’m looking forward to connecting with all of you in the near future and wishing you all the best as we wait for spring! 

AADPRT Responds to Common and Specialty Specific Program Requirements

The ACGME has appointed a Task Force to review its Common and Specialty Specific Program Requirements relating to duties, functions, dedicated time, and full-time equivalent (FTE) support for program directors, assistant/associate program directors, program coordinators, and core faculty members. As part of this effort, the Task Force asked us (along with other organizations) to submit a formal position statement in September. 

In crafting a response, our ACGME Liaison Committee (including Melissa Arbuckle, Adam Brenner, Jessica Kovach, Alan Koike, and Chris Snowdy) reviewed the current ACGME requirements across specialties and subspecialties and conducted a survey of psychiatry program directors.  Additional input was solicited at our Executive Council meeting held on 8/21/20 and our Steering Committee meeting on 9/10/20. 

A final statement was compiled by the AADPRT ACGME Liaison Committee and recommended significantly increasing protected time for program leadership and administration. A full copy of the statement can be found here.  We are grateful to the ACGME for taking on this issue and for the feedback provided by AADPRT members on this critical topic. As a follow up, AADPRT will present an additional testimony on this topic at the ACGME Congress on November 2^nd.

President's Update

October 12, 2020

By Melissa Arbuckle, MD
President

In June, AADPRT joined with the AAMC in calling out police brutality and racism in America. In supporting their call to action, we endorsed speaking out against all forms of racism, discrimination, and bias, and taking a lead in educating ourselves and others to address these issues head-on. We committed to employing anti-racist and unconscious bias training and to move from rhetoric to action to eliminate inequities in clinical care, research, and education. 

As part of this effort, we hosted two relevant workshops in July. Sarah Mohiuddin, Michael Jibson, and Adrienne Adams presented a workshop on supporting trainees who experience patient aggression and discrimination-based aggression/harassment. A week later, Corey Williams, Jessica Isom, Matthew Goldenberg, and Robert Rohrbaugh presented their workshop on race and racism in clinical documentation. Both workshops are available on the AADPRT website.

Under the leadership of Adrienne Adams, our Diversity and Inclusion Committee reviewed our mission statement and recommended changes (which have since been approved) to underscore our commitment to “diversity, inclusion, equity and justice.” 

We are not done. In recognition that real change takes time, we are committed to making this a long-standing priority in our work.  As part of our pledge to educate ourselves, we plan to hire an outside consultant to help us do an in-depth review of our own organization and provide recommendations for next steps. We hope that through this process we will have an opportunity to address the role systemic racism may have in our own organization and to strengthen our commitment to diversity and inclusion.

At the same time, we are thankful for our members committed to allyship and our Committee on Diversity and Inclusion for lending their time, effort, and expertise to educating our community and supporting this work. We are excited about our upcoming spring conference and anticipate that these critical issues will be a major focus of the meeting. We are hopeful that these combined efforts will provide us all with a roadmap for how we might take on anti-racism within our home institutions and training programs.  

I have never been more grateful for this community and am looking forward to seeing what we will accomplish together.

AADPRT Supports AAMC Statement in Response to Executive Order 

September 28, 2020

Read Statement

2021 AADPRT Awards and the time of Covid-19

By Mike Travis, MD
President-elect and Awards Committee Chair

September 14, 2020

The AADPRT awards system opened on August 6^th and closes on October 1^st 2020. 

In this time of social distancing, face covering, hand washing and anxiety heightening it can easily seem that awards are secondary to the daily facts of life. Yet, in the adversity we have faced over the last few months there have also been many opportunities for innovation, moments to show fortitude and circumstances that have called for superb acts of kindness and impactful feats of leadership. These are exactly the things that should be noted and lauded publicly. I therefore urge you to reflect on the many outstanding achievements of your colleagues, faculty or residents and consider submitting a nomination for one of the following AADPRT Awards.

The Annual Lifetime Service Award, which acknowledges a psychiatrist AADPRT member who has provided significant service to AADPRT, had an impact on psychiatric residency education nationally, demonstrated excellence in psychiatric residency education, provided generativity and mentoring in residency, or some combination of these.  The George Ginsberg Fellowship Awards which acknowledges the excellence and accomplishments of outstanding residents interested in education and teaching who are pursuing careers as Clinician-Educators and/or Academic Administrators. The Nyapati Rao and Francis Lu International Medical Graduate (IMG) Fellowship, designed to promote the professional growth of exceptional IMG residents and fellows and facilitate their successful development as leaders in American psychiatry. The Lucille Fusaro Meinsler Program Administrator Award recognizing the outstanding skills that psychiatry residency Program Administrators possess and utilize in the day-to-day management of a residency program. Peter Henderson MD Memorial Award given for the best published or unpublished work in the area of child and adolescent psychiatry.  And the Victor J. Teichner Award (deadline December 15) developed to promote and improve the teaching of psychodynamic principles to trainees in Psychiatry.

The time of Covid-19 is a time to seize on the chance of recognizing those who have continuously excelled and have really come to the fore since our last Annual Meeting. It is also a grand moment to single out those who have responded to the crisis by really stepping up their game and making a profound difference to the lives of those around them and the patients for whom they care.

Additional Joint AADPRT/ADMSEP Statement on Guidelines for Virtual Recruitment

September 14, 2020

Read Statement

50th Annual Meeting Moved to 2022, Replaced with Spring Conference

August 22, 2020

Read Member Letter

Department of Homeland Security Letter to AADPRT RE: IMGs

Read Letter

International Medical Graduates: Going extinct or rising like a phoenix?

By Vishal Madaan, MD, Chair, IMG Caucus

July 14, 2020

With the pandemic impact intensifying with increased morbidity and mortality, the need for physicians has never been felt more in the US. More recently, a Presidential proclamation was released on June 24th thereby suspending new applications for a number of foreign worker visas until the end of 2020. We asked Dr. Vishal Madaan, Chair of the IMG Caucus, to comment on these recent events and the potential impact on IMGs more broadly:

As the United States grapples with a grueling pandemic running concurrently with a soul-searching debate on racism, several International Medical Graduates (IMGs) have found themselves suffering collateral damage. IMGs constitute about 30% of the psychiatric workforce and 33% of our trainees. While continuing to heroically serve on the clinical frontlines during this unprecedented pandemic, they have been facing numerous unique challenges related to COVID and immigration. Slower visa processing times and lack of premium processing for 3 months have resulted in a lot of anguish. The financial downfall in many hospitals and medical institutions has resulted in several physicians being furloughed or laid off. Laid off trainees and physicians may only have 30-60 days to secure another position, which obviously entails undergoing interviews, negotiating contracts, and then going through the credentialing process; otherwise, they can’t maintain legal status. Similarly, salary cuts run the risk of requiring another formal department of labor approval, thereby, delaying the whole process. Furthermore, international travel restrictions can easily create an inability to take care of a sick family member back in their home country. For several others, administrative decisions are making it temporarily impossible for physicians to return back to the US from there countries of origin, even when they may have their homes and children here. 

In addition, there are several upcoming challenges ahead. The number of IMG residency applications has steadily decreased over the past 5 years, which will have downstream effects on fellowship recruitment as well. It is unclear how the change in USMLE step 1 score reporting to pass/fail will affect IMG residency applicants---one of the concerns being that with this change, IMG applicants may lose another way to showcase their application. USMLE Step 2 CS has been postponed, and alternative pathways for IMGs are being explored since IMGs will not be eligible for residency without ECFMG certification. As virtual interviews become the norm this year, issues related to time zone differences, access to stable internet bandwidth and a secure location, and video-based interview etiquette, could become stand out issues for IMGs unlike prior years. Overt and covert pressures and implicit biases to not hire IMGs given some of the aforementioned issues will likely become more evident. And yet, IMGs, in general, are a resilient group and prior generations have faced mighty challenges in the past. Probably the most provocative question to ask ourselves as program directors is whether we can challenge ourselves and continue to recruit IMGs based solely on merit? Let us hope and strive to continue to do that!

AADPRT Endorses AAMC Statement on Police Brutality and Racism in America; We Must Take a Stand

Jun 03, 2020

It is hard to fathom where our country is today. For far too long, communities of color have endured unimaginable atrocities. The brutal murders of George Floyd, Ahmaud Arbery, and Breonna Taylor, all carried out with apparent immunity, provide a painful reminder of the limited value our society continues to place on Black lives. The stories have become all too familiar. They shed light on the world of racism and danger communities of color face every day.

As a community, we stand together with the Association of American Medical Colleges and support their call for action. As they outline in their statement released yesterday: 

• We must acknowledge and speak out against all forms of racism, discrimination, and bias in our environments in our institutions, communities, and society.
• We must stand in solidarity with the Black community and speak out against unjust and inhumane incidents of violence.
• We must demonstrate empathy and compassion and acknowledge the pain and grief that the families and the communities of these victims are experiencing.
• We must take the lead in educating ourselves and others to address these issues head-on.
• We must be deliberate and partner with local communities, public health agencies, and municipal governments to dismantle structural racism and end police brutality.
• We must employ anti-racist and unconscious bias training and engage in interracial dialogues that will dispel the misrepresentations that dehumanize our Black community members and other marginalized groups.
• We must move from rhetoric to action to eliminate the inequities in our care, research, and education of tomorrow’s doctors.

In the year ahead, we are looking forward to identifying opportunities to translate these guiding principles into specific actions. As an organization, AADPRT has made significant progress. At the same time there is a lot of work to do. Addressing racism demands that we call out violence and condemn police brutality. It will also require examining the cultural drivers that reinforce racism and white privilege in our own communities. As educators overseeing the training of future psychiatrists, it is critical that we identify concrete ways to combat health disparities and provide culturally appropriate mental health care to all communities. As academic leaders in positions of influence, we have an obligation to raise awareness about systemic racism. We cannot stay silent. 

Melissa Arbuckle, MD, PhD 
President, AADPRT

IMG Caucus letters to congress supporting the Healthcare Workforce Resilience Act

On behalf of AADPRT, the International Medical Graduates (IMG) Caucus advocated via letter for the Healthcare Workforce Resilience Act (S3599/HR2678). Click below to read the letters.
Letter to House Representatives
Letter to Senators

AADPRT/ADMSEP Special Statement on 2020 Recruitment

May 18, 2020

The COVID-19 pandemic has caused unprecedented disruptions to medical education. In addition to postponed medical student clerkships, lost opportunities for away rotations and sub-internship experiences, and delayed USMLE assessments, our trainees and programs will face substantial new challenges over the 2020-21 residency and fellowship application season. Recent recommendations released by the Association of American Medical Colleges (AAMC) and the Coalition for Physician Accountability, in addition to shifts in the ERAS 2021 residency timeline and the NRMP match schedule, make it more important than ever for us to come together as a community to address the challenges ahead. Continue reading...

COVID-19 Message from President-elect Melissa Arbuckle

Mar 16, 2020

Dear Friends and Colleagues,

I hope that you are all doing well. I can't believe that we were in Dallas just a week ago -- I already miss "bumping elbows" with you! This past week in New York City has been a blur. There is no doubt now that we are facing a global emergency with COVID-19. 

Christina Girgis's post on Thursday seeking guidance for how to best navigate the challenges ahead really resonated with me. Many people may be turning to you for recommendations and you may feel unsure yourself. However, you are likely in the best position to lead your team (and dare I say, own your awesome)! The larger system is unable to make decisions quickly or at the granular level you might need given the implications and numerous unpredictable downstream consequences they're considering. 

While there is no clear roadmap for how to navigate the challenges we're facing, you are part of a community that's here to help you. AADPRT and the steering committee are monitoring the situation and have reached out to several committees to help collate and disseminate information to help you manage this unprecedented crisis. Based on the number of COVID-19 cases around the country, some of us may be 1-2 weeks ahead of you. I'm hopeful that sharing our own personal experiences may help some of you better prepare for what's to come.

My program has decided to host class, process group, and group meetings over Zoom (teleconferencing software, zoom.us). We have also rearranged resident rotation schedules and increased our capacity for telepsychiatry so as many residents (and staff) as possible can be working remotely from home. Our goal is to not only minimize exposure for everyone, but to create a back-up team that can provide essential clinical services should we experience extreme staffing shortages. We have also looked at breaking up our night float schedule and encouraged residents to trade call shifts in order to limit the emotional toll for those on the front lines.

I recognize that all of this may seem like overkill, and it may not be necessary right now depending on what is happening in your own community. You should follow the recommendations coming from your own institutions. However, if you aren't doing so already, I strongly recommend that you prepare for this level of change now. The situation is rapidly evolving and is likely to escalate faster than you think. Since programs are likely to be impacted differently across the country, we are looking at tapping into our regional caucuses to help coordinate a more local response and to help you share strategies that will be most relevant in addressing your most immediate needs. 

Amidst the logistical planning, know that a listening ear may still be the best thing you have to offer to your residents, colleagues, and staff. Uncertainty is anxiety provoking for all of us. Disruption is not just about work, it's about our personal lives and our families. Constant communication with words of encouragement and support is critical right now. I really appreciated Ed Kantor's posting on the listserv about the importance of staying socially connected, noting that the CDC recommendations are really about "physical" distancing.

Most of all, take time for yourself. We are all in this together. Find time to take a break from the news and your email and social media. Do those things that keep you grounded. We are going to have to adjust to a new normal, which may be here for a significant time. While there will be ongoing acute emergencies to address as training directors, this is likely to be a prolonged challenge. Now is the perfect time to join the AADPRT mentorship program-either as a mentor or a mentee! We're here to support you. 

Warmly, 
Melissa

Melissa Arbuckle, MD, PhD
AADPRT President-elect