Psychiatry Residency Coordinators

Job Description

The following job description is intended as a general outline of duties for the Program Coordinator position. It is intended as a guideline. The Residency Coordinator Job Description varies greatly between institutions, regions and program size.

Job Summary
This position provides direction, leadership and day-to-day management of educational and departmental activities to include administrative support to the Director of the residency training program, and educational coordination between attending physicians, residents, medical students and institutional and regulatory administrative offices. Responsible for the coordination and organization of Accredited Graduate Medical Education Psychiatry Residency Programs and subspecialty Fellowship Programs. The coordinator must demonstrate initiative, resourcefulness, and problem-solving skills in applying a detailed knowledge of the responsibilities, functions and underlying management structure of the department and of the larger institution in organizing and independently prioritizing work, establishing procedures and systems, and ensuring orderly and timely work flow. Coordinates and administers human resource functions and participates in budget review and financial processes. Acts for and makes decisions in the program director’s absence within prescribed limits of authority.

Education/Experience
Associate’s or bachelor’s degree in Business Administration preferred.
OR
Three or more years’ experience in medical or academic setting accepted in lieu of degree.

Expertise (Skills)

• Strong interpersonal and human resources management skills
• Written and oral communications skills
• Financial management skills
• Computer skills
• Organizational skills

Duties:
Management:

• Manages and maintains office staff, systems, functions
• Implements policies and procedures and manages the daily operational activities and special program activities
• Maintains data system management of program
• Prepares monthly and annual program reports
• Reports program information to National agencies
• Schedules meetings which include all residency staff to discuss administrative issues
• Acts as liaison with outside agencies and outside rotation site personnel
• Maintain compliance with national organizations
• Manages and coordinates program logistics
• Coordinates all program events to include but not limited to retreats, banquets, educational lunches, grand rounds, and other program specific speaking engagements.

Recruitment:

• Coordinates activities related to recruitment of new residents. These include key activities such as recruitment events, screening, interviewing, reference checks and orientation.

Education and Certification:

• Coordinates the educational functions of the Program including the timely dissemination of information and documentation, which is necessary for the efficient operation of the training program.
• Responsible for the organization and
• Coordinates and facilitates activities related to the residents’ successful completion of the program and preparation for the Board Exam.  These include activities such as:
  • Scheduling of resident rotations, clinic hours and/or schedules
  • Arranging for extracurricular activities including training and educational activities
  • Counseling current and incoming residents on such issues as scheduling, specific rotation requirements, annual and sick leave, benefits, policy and procedures, survival skills, etc.
  • Documenting ongoing resident training and completion of training
  • Scheduling evaluations of all residents in program; supervising maintenance, confidentiality and accessibility of resident files